Payroll Administrator General Accountant

The Payroll Administrator General Accountant is responsible for the accurate and timely processing of the company's payroll while ensuring compliance with all federal, state, and local regulations. In addition to payroll administration, this position supports the Accounting Department through general ledger accounting, accounts payable processing, and month-end close activities. The ideal candidate is detail-oriented, maintains confidentiality, and has strong organizational and analytical skills.

 

Essential Duties and Responsibilities: The following duties are representative of the role but are not exhaustive. Additional responsibilities may be assigned as needed.

Payroll Administration

• Process weekly, biweekly, or semi-monthly payroll for all employees accurately and on schedule.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Prepare and reconcile payroll tax filings and year-end reporting, including W-2s and other required filings.
• Reconcile payroll-related general ledger accounts.
• Respond to employee payroll questions and resolve discrepancies promptly.
• Coordinate payroll audits and maintain payroll documentation.
• Administers 401(k) program: ensuring accurate and timely transmissions to vendor; support annual audit efforts.
• Administer timekeeping system and ensure accurate reporting of hours worked, PTO, and overtime.
• Maintain confidentiality of employee compensation and payroll information.

General Ledger Accounting

• Prepare and post journal entries.
• Reconcile balance sheet accounts and investigate variances.
• Assist with monthly, quarterly, and year-end financial close processes.
• Maintain supporting schedules and documentation for assigned accounts.
• Assist with financial reporting and external audit requests.
• Support budgeting and forecasting activities as assigned.

Accounts Payable

• Review vendor invoices for accuracy and proper approvals.
• Process invoices and payment batches in a timely manner.
• Maintain vendor files, including W-9 documentation.
• Process electronic payments, ACH transactions, and check runs.
• Assist with annual 1099 reporting.

Qualifications

Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and experience will be considered.

Experience

• 3–5 years of payroll processing experience required.
• Experience with accounts payable and general ledger accounting preferred.
• Experience in a manufacturing or distribution environment preferred.
• Experience with ERP/accounting systems and payroll software, ADP preferred.

Knowledge, Skills & Abilities

• Strong understanding of payroll laws and tax regulations.
• Knowledge of generally accepted accounting principles (GAAP).
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with ERP systems such as Microsoft Dynamics, Sage, NetSuite, Epicor, or similar.
• Experience in payroll software such as ADP, Paychex, Paylocity, or similar.
• Excellent analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.