Staff Assistant III

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Job Summary

VasCore is seeking a highly organized and adaptable Staff Assistant III to support both office coordination and administrative functions. This role includes front desk responsibilities, office maintenance, supply coordination, and support for study-related documentation and data tracking. The ideal candidate is a strong multitasker who can seamlessly shift between administrative tasks and study support duties, all while maintaining a high level of accuracy and professionalism. Strong communication skills, attention to detail, and the ability to manage competing priorities are essential for success in this dynamic role. Experience in a hospital or clinical setting is preferred.

 

Education
Bachelor Degree preferred

Can this role accept experience in lieu of a degree?
No

Office Coordinating:

• Welcomes and assists visitors upon arrival.

• Manages incoming calls and directs them appropriately.

• Maintains the organization and upkeep of VasCore’s office environment.

• Manages office supply procurement and processes payments for office-related expenses.

Laboratory:

• Assist in managing the receipt of studies in accordance with procedures specified in the VasCore Manual of Operations

• Assist with entry and maintenance of study log tracking system and subject files

• Data entry into web-based electronic data capture systems

• Perform entry and maintenance of media storage logs and archiving of images and documents

• Assist in preparing and distributing documents (correspondence,

• presentations, study binders, and reports)

• Assist with maintenance of study contact database

• Communicating with study sponsors and sites

• Advanced level computer skills with spreadsheet and database management experience

• May be required to assist Administrative Manager in maintaining required documentation of Quality Assurance (QA) and Corrective Action and Preventive Auction (CAPA) materials.

• May be required to support VasCore Leadership in preparation for and during audits.

Experience
Experience in an administrative role, preferably in a healthcare setting 3- 5 years required in a hospital setting preferred

Knowledge, Skills and Abilities

• - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).

• - Excellent verbal and written communication skills.

• - Strong organizational and multitasking abilities.

• - Ability to work independently with minimal supervision.

• - Strong attention to detail and problem-solving skills.

• Collaborative team player with a supportive and leadership-oriented approach.

• Discretion in handling confidential and sensitive information.

• Reliable, detail-oriented, and committed to follow-through.

• Professional demeanor and ability to interact effectively with all levels of staff.

 

 

Hybrid

 

90 Blossom Street

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$20.84 - $29.79/Hourly

 

Grade

4

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework