Communications Coordinator (Internal Candidate)

Colorado for All 

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. Colorado For All - Colorado Employee Reflections

Office of the Lieutenant Governor

Lt. Governor Dianne Primavera serves as the second highest ranking elected or appointed official in the executive branch of the State of Colorado.  The Office of the Lt. Governor works closely with the Office of the Governor to ensure the effective implementation of the Polis-Primavera Administration’s priorities. The Office of the Lt. Governor leads a broad portfolio of programs, including Aerospace and Defense, the Colorado Commission of Indian Affairs, Disability Policy, the Office of eHealth Innovation, the Office of Saving People Money on Health Care, and Serve Colorado.

Serve Colorado Summary

Serve Colorado believes that service and volunteerism can be part of the solution to our greatest challenges. Coloradans are our greatest resource to address climate change, end childhood poverty, ensure food security, tutor our kids, and create a Colorado for all. Serve Colorado works under the direction of the Lt. Governor and the Governor’s Commission on Community Service to engage local communities across all 64 counties of Colorado to determine priorities and create opportunities to serve. We approach our work with an entrepreneurial and innovative spirit, seeking to develop new and unique cross-sector partnerships. Serve Colorado also believes that to be effective all of our work must be done through the lens of equity and inclusion. Because service can be a pathway to opportunity, developing skills and creating leaders, everyone should have the opportunity to serve. 

Transparency Posting 

The announcement is for transparency purposes only to comply with the Equal Pay for Equal Work Act. 

An intended candidate within the Office of the Lt. Governor,  has been identified for this position.

This position reports to the Executive Director and is a member of the Serve Colorado Team.

This position does not have any supervisory responsibility.

Summary of Functions: The Communications Coordinator plays an essential role in supporting internal operations and helping raise awareness of AmeriCorps service opportunities across Colorado. This position supports, and provides reports to, the Executive Director and works collaboratively with the entire Serve Colorado team.  

Essential Duties and Responsibilities: The following list is an overview of primary tasks.

Executive Director Support 

• Manage the Executive Director’s scheduling, meeting coordination, and provide administrative support.

• Develop and maintain systems of effective communication and coordination across the Serve Colorado team.

• Coordinate and track documents through internal review, approval, and clearance processes, ensuring accuracy, timely routing, appropriate follow-up, and compliance with established procedures.

• Coordinate staff purchasing card transactions, expense documentation, reconciliation, and related administrative processes for the entire staff. 

• Manage receipt of grantee payment via post office box, ensure payments are fast tracked, and maintain accurate administrative records.

• Arrange and coordinate travel logistics for staff, including transportation, lodging, travel authorizations, and expense documentation, ensuring compliance with travel policies.

• Work with executive leadership to track and report spending data.

• General office management support. 

• Collect and develop compelling stories, photographs, graphics, testimonials, and other content from AmeriCorps programs and Serve Colorado partners to elevate the visibility, impact, and value of national service and volunteerism across Colorado.

• Implement Serve Colorado’s social media strategy, including developing engaging content, managing editorial calendars, scheduling posts, and maintaining a consistent and professional presence across platforms with minimal supervision from the Director of External Affairs.

• Support the development of briefing materials, presentations, memos, talking points, and other communications for the Governor, Lieutenant Governor, Serve Colorado Executive Director, and other staff in preparation for public appearances, meetings, interviews, and events.

• Gather, organize, and synthesize program data, accomplishments, and impact information from AmeriCorps programs and partners to support communications, reporting, outreach, and storytelling efforts.

• Oversee and manage maintenance of the Serve Colorado website, including website redesigns, reformatting webpages, creating new content, and developing brand new webpages and ensuring information is accurate, accessible, current, and aligned with organizational branding.

• Support with large external and internal events. Tasks may include: creating large invite lists, developing preparation materials and agendas, email correspondence with guests, on-site support, post-event surveys and after action reports.

• Support the planning, development, and production of Serve Colorado’s annual report, including coordinating content collection, drafting narratives, compiling program accomplishments, and assisting with design and publication.

• Serve Colorado’s two monthly newsletters, including identifying relevant content, drafting, coordinating contributions, and managing production schedules.

• Coordinate special communications and recognition activities including preparing nominations and end-of-year certificates and other materials.

• Assist in drafting, editing, and coordinating press releases, public statements, announcements, and other external communications that advance Serve Colorado’s priorities and support timely, accurate public engagement.

• Collaborate with the Director of External Affairs and Serve Colorado staff to coordinate communications activities, maintain consistent messaging and branding, and identify opportunities to strengthen public awareness and stakeholder engagement.

• Work with program officers and the Director of External Affairs to develop and implement statewide recruitment plans.

• Develop partnerships with other State agencies, organizations, and entities who can partner with Serve Colorado on recruitment and outreach materials  to expand recruitment networks, strengthen outreach efforts, and promote national service opportunities.

• Represent Serve Colorado at community events, career fairs, conferences, and other outreach activities to increase awareness of AmeriCorps, engage prospective service members, and promote the value of national service.

• Support development of digital recruitment campaigns. 

• Assist the Executive leadership team in creating the necessary written materials for AmeriCorps advocacy efforts.

• Create a deep library of content and resources to aid the program team in recruitment and alumni engagement efforts.

• Schedule commission and committee meetings, take minutes, and maintain materials and meeting notice calendars on Serve Colorado’s website.

• Maintain communication with Commissioners, facilitating timely communication, responding to inquiries, distributing relevant information, and supporting effective Commissioner engagement and participation.

• Coordinate the preparation, organization, and distribution of meeting packets, presentations, briefing materials, and other documents necessary to support informed Commission discussions and decision-making.

• Lead the preparation and logistical execution of commission meetings. This includes in-person commission events including coordinating venues, catering, speakers, panelists, agendas, audiovisual needs, and on-site operations to ensure successful meetings.

• Serve as Serve Colorado’s primary administrative liaison to the Colorado Boards and Commissions office, coordinating required communications, documentation, appointments-related processes, and other administrative requirements.

• Maintain accurate Commission records, meeting minutes, notices, and related documentation in accordance with applicable state policies, public meeting requirements, and records retention procedures.

• Track project activities, timelines, deliverables, and follow-up action to ensure timely completion of assigned projects.

• Assist with new employee onboarding, preparation of resources and materials, and other projects that support organizational priorities.

• Monitors state and federal legislation for bills affecting Serve Colorado’s work. 

• Other duties as requested and required.

• Adheres to all health and safety policies in the planning and execution of activities.

• Uses Google Suite to prepare correspondence, plans, reports, schedules, and other documents related to a project.

• Provides continuous effort to improve operations, streamline processes, and work cooperatively and jointly to provide quality customer service.

• Participates in project teams as required.

• Familiarity with Salesforce Marketing Cloud, Canva, and Adobe Photoshop.

  
  

Preferred Qualifications:

• Strong customer service orientation, interpersonal skills, and ability to build positive relationships with diverse stakeholders.

• Exceptional organizational skills, with the ability to manage multiple projects, balance competing priorities, and meet deadlines with strong attention to detail.

• Excellent writing, editing, and proofreading skills, with the ability to produce clear, concise, and professional communications for diverse audiences.

• Proficiency with Google Workspace, databases, Salesforce Marketing Cloud, Canva, and other digital communication tools.

• Experience with event planning, meeting coordination, and logistical support.

• Familiarity with AmeriCorps, national service, volunteerism, or community-based programs.

• Ability to work independently, exercise sound judgment, take initiative, and anticipate organizational needs.

• Ability to communicate effectively with a wide range of constituents and demonstrate focus on equity, diversity and inclusion in all interactions.

Conditions of employment: Must be currently employed within the Office of the Lt. Governor.

To Apply:

A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.  

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 12 paid holidays per year

• Medical and dental plans

• State paid life insurance policy of a minimum of $50,000 or 1x annual salary

• Choice of 2 retirement plans

• 401K and 457 plans

• State paid Short Term Disability coverage

• Additional optional life and disability plans

• Credit Union Membership

• RTD pass

• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

Inclusion and Belonging

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.  If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Senior Human Resources Director) at [email protected].

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.