Graduate Trainee : Travel

Job Title: Travel Graduate Trainee

Reports to: Head: of Procurement Unit

Division: Finance

Number of Subordinates: 0

Type of Appointment: 2 year fixed term contract

PURPOSE OF THIS ROLE

The overarching objective of the graduate program is to transition graduates from a higher learning institution to a work environment. We aim to help graduates become well- rounded young professionals with great prospects and a positive future.

KEY ACCOUNTABILITIES, MEASURES & INTERFACES

• The Graduate Trainee will be given exposure to the following areas:
• Assist in scheduling travel arrangements according to ECIC Travel Policy and communicating bookings
• Assist in capturing records of all travel undertaken in the organization and costs incurred
• Assist with ensuring timeous preparation of the travel budget
• Quarterly administration of Travel contracts.
• Manage and oversee relationships with the appointed Travel Management Company and other travel service providers.
• Assist in conducting travel analytics and preparing travel management reports.
• Review invoices against bookings and communicate bookings to travelers as required.
• Assist in tracking travel spending against budget by keeping a record of travel undertaken and costs incurred, confirming invoices, and keeping track of the budget balance available annually.
• Ensure timeous processing of invoices and that the travel credit card has sufficient funds and is reconciled to invoices.
• Assist in safeguarding and reconciliation of travel petty cash.
• Assist with managing and responding to customer service issues at all levels in the organization in a timely and effective manner.
• Assist in conducting comprehensive and ongoing reviews of the travel operations and travel policy to identify and improve process efficiencies and improve the traveller experience.
• Perform other duties as assigned.

Key Measures

• Number of changes made after issuing of itinerary.
• % satisfied travellers.
• Average number of days between request for travel and issue of itinerary

Key Interfaces

• ECIC employees and Management.
• Travel Management Company and other relevant suppliers.
• Internal and external auditors.
• National Treasury

WHAT WE EXPECT FROM YOU

• A Diploma in Travel Management and/or related field;
• Applicant should be unemployed South African citizens and have not benefited from any internship previously and preferably from the formerly disadvantaged groups
• ECIC welcomes applications from persons with disabilities (Must provide a medical certificate confirming nature of the disability).

QUALITIES WE LOOK FOR

• Computer literacy (Microsoft Word, Excel, and PowerPoint)
• Communication skills
• Attention to detail
• Good planning, organising and time management skills
• Available to work more than ordinary business hours

QUALITIES WE LOOK FOR

The incumbent is required to have the following behavioural competencies:

Team Participation: Consistently offers relevant input to team discussions as issues are being clarified and solutions are being developed.

Flexibility: Available to work more than ordinary business hours and endure extensive local and international travel.

APPLICATIONS

Closing Date: Friday, 27 November 2026

NOTE: It is ECIC’s intention to promote equity through the filling of posts, according to the set Employment Equity targets.

Data Protection

Personal information collected and processed for purposes of recruitment will be protected from unauthorised access and improper use or disclosure.

Declaration and Informed Consent

By submitting your application for the advertised role, you give ECIC permission to process your personal information and you acknowledge that you understand the purpose for which it is required and for which it will be used. Furthermore, you declare that all personal information supplied to the ECIC for the purposes of recruitment is accurate, up to date, not misleading and that it is complete in all respects.