Administrative Assistant (Confidential)

Key responsibilities include but are not limited to:

• Provide administrative support directly to the City Manager, Assistant City Manager, Deputy City Manager, City Recorder, Mayor and City Council, including administrative tasks, scheduling, drafting correspondences with the public and proof-reading documents. 
• Perform basic City Recorder duties to support the City Recorder and/or in the City Recorder’s absence, including assisting the City Recorder with City Council meetings, development of notices, distributing and posting meeting materials, and administrative support to boards and commissions.
• Support and manage City Manager’s Office records and Public Records Requests.
• Reviews, manages, and maintains calendars for assigned management; schedules, organizes, and prioritizes meetings, appointments, travel, project timelines, and/or events; and makes meeting space and equipment resource arrangements.
• Manage community issues, concerns, and requests that are directed to the City Manager’s Office in a way that ensures excellent customer service.
• Prepare purchase orders and invoices for payment, reconcile documents, assist with contract administration, s, and assist with management of office files, including electronic files.
• Coordinates logistics of assigned city and community events. Ensures proper coverage is provided and coordinates with staff to make sure proper materials are provided for the event taking place.
• Provides technical and administrative support to the department and assigned supervisors.
• Maintains appropriate inventory levels and supplies within the assigned area of responsibility, monitors equipment maintenance needs, and initiates requests for equipment maintenance.
• Assist with administering projects and programs related to the City Manager’s Office and promote operational efficiency.
• Provide internal costumer service to City Departments working with the City Manager’s Office.
• Maintain confidentiality of all sensitive materials and information. 
• Coordinates special projects and department activities as needed.

Education and Experience: A typical way of obtaining the knowledge, skills and abilities outlined above is graduation with a High School diploma or G.E.D and four years of general office support work experience or related field; or an equivalent combination of training and experience sufficient to successfully perform the essential duties of the job such as those listed above. 

Desired candidates will also be certified as an Oregon Notary Public, or acquire certification within 6 months of hire. Desired candidates will seek City supported training in public meeting laws, ethics, and public records. 

For a complete list of the essential duties, knowledge, skills and abilities required, and physical and mental demands please review the complete job description at www.lakeoswego.city/hr.

Annual Pay range: $74,030 – $89,984

Bilingual Pay: Employees who can speak and/or write a language listed in the top five (5) most common languages spoken in the Lake Oswego School District, may be eligible for three percent (3%) bilingual pay.

Application Process: You may visit our web site at www.lakeoswego.city/jobs to access the online application process. Resumes will not be accepted in lieu of a completed job application. The City application must be submitted by: 5:00 PM on December 1, 2026.