Human Resources-Staffing

SCOPE OF WORK

6.01. In accordance with the applicable policies, legislation, regulations, and guidelines governing staffing in the federal public service, the contractor’s resources shall provide expert advice and support to the HR Staffing Manager in the review and update of the corporate staffing policies, directives, guides and tools, as well as with the monitoring exercises, provide advice on complex staffing cases, support reporting

management to enhance organizational capacity and ensure consistent application of staffing policies. The contractor’s resources shall produce the following deliverables, as required and in accordance with the timelines agreed upon by the HR Staffing Manager:

• Update or develop policies, directives, guides and tools, which can include HR

delegation instrument.

• Plan and conduct staffing monitoring exercises, including file reviews and practice assessments and provide a comprehensive monitoring reports outlining observations, findings, risks, and recommendations

• Provide expert advice on complex staffing cases, including complaints and investigations.
• Support the preparation of required staffing reports, such as the cyclical staffing report to the Public Service Commission.
• Respond to staffing‑related information requests from central agencies and

stakeholders.

• Provide coaching and guidance to HR Advisors to support consistent application of staffing authorities.

• Design and deliver information sessions on staffing topics.

• Other corporate projects as specified by the Technical Authority.

7. 7. MEETINGS

7.01. The contractor’s resources shall meet with HR Staffing Manager via conference call or MS Teams to provide a verbal progress updates and discuss any issues, if applicable and requested by the Technical Authority.

7.02. Attend meetings with the Corporate Staffing Team, Elections Canada (EC) management, and other internal or external stakeholders (e.g., interdepartmental staffing committees), as required by the Technical Authority, to provide

subject‑matter expertise and support on staffing‑related matters, as well as to relay

relevant information, decisions, and outcomes to the Staffing HR Manager and HR

management, as appropriate.

8. 8. REPORTING

The Contractor’s resource must provide in writing (email) to the Technical Authority a weekly update on the work performed and once a month a timesheet.

9. 9. TIMELINE

9.01. The work is expected to begin on August 1, 2026, 5 days a week for a total of 37.5 hours per week.

PART IV – PARAMETERS

10. 10. LOCATION OF WORK

10.01. The work may be performed at Elections Canada Headquarters (ECHQ), remotely from the Contractor’s place of business, or from the resource’s private residence.

11. 11. OFFICIAL LANGUAGES

11.01. The contractor’s resource must provide services, reports and deliverable in both official languages. The contractor’s resource must be able to communicate effectively in both official languages, both orally and in writing, without assistance and with minimal errors.