Scheduling Coordinator

Overview

We're Hiring !! Scheduling Coordinator  -  Bancroft School 

 

Hours: 6:30a-2:30p M-F 

 

Location: Mt. Laurel, NJ 

 

Pay rate: $$21.07- $25.74/hr.

 

Position Summary:

 

The 1:1 scheduler reports to the building leadership (Principal and or Assistant Principal). The 1:1 schedulerworks with the coordinator and scheduling team to assist with the overall management of the Schedulingfunction for the designated schools. In addition to these responsibilities, the 1:1 scheduler will assist withtimekeeping functions which includes schedule generation/maintenance for assigned Program(s) throughproficient use of UKG/Workforce Management Timekeeper and Scheduler applications. This position assistsall aspects of scheduling, staffing and timekeeping.

Responsibilities

• Assist with creating and maintaining daily Staff schedule which includes: ensuring that the Program isfully staffed for the work day/week, backfill any unplanned vacant shifts for that day and futurescheduling of coverage for the planned absences.
• Assisting with or when asked to the 1:1 scheduler will review daily time and attendance reports oneach employee for designated departments and ensure that time records are maintained in anaccurate and timely manner.
• Adjust time as needed per regulations and policies. Communicate withdepartment managers to ensure accuracy of overtime and department transfers/allocations.Work with new employees to train them on the usage of the Timeclocks and the procedures relatedto: absences, missed punches, etc.
• Work as a backfill to other Scheduling Coordinators during absences.Assist with managing the call-out hotline and record absences on Google PTO Calendar and Day today roster.
• The 1:1 scheduler will assist with maintaining any updates to the 7am document in accordance withcoverages as needed.
•  Troubleshoot issues as related to the maintenance of the Timekeeping system.Work with the supervisors to ensure proper reporting of attendance policy infractions aredocumented. 
• Accountable for ongoing continuing education in UKG applications to stay current with softwareupdates.
• Handle special projects as assigned and successfully meet all required deadlines related to theproject.
• Continue to learn ways and means of leveraging the system to support the company’s success andgoals.
• The 1:1 scheduler will be able to connect with classroom staff daily through direct communication,face to face contact and discussions to ensure coverages are appropriate based on the needs of thestudents and funding structures as well as ratio compliance.
• Performs other duties as assigned.

Qualifications

• High School diploma or GED required
• A minimum of two years of related experience in a staffing or scheduler capacity is preferred.
• Prior supervisory/management experience, and prior experience working with individuals with developmentaldisabilities/specialized needs, is preferred.
• Strong interpersonal and communication skills, both written and verbal
• Excellent organization skills and ability to prioritize in a fast-paced environment
• Ability to work under minimal supervision