Public Safety Fiscal Services

Under administrative direction, is responsible for planning and administering a specific project or program for a City department. Serves as the administrative supervisor on projects or programs. Plans, assigns, supervises, and reviews activities of subordinate personnel. Monitors the project or program's operating budget and assists in the annual preparation of same. Designs, implements, and monitors procedures utilized in program evaluation. Develops and secures commitments from other City departments and agencies to provide services to program participants. Provides technical assistance or reviews program policies and procedures. Maintains current information and oversees the preparation of project status reports. Prepares financial and narrative reports and program applications. Communicates project/program status and information to municipal officials and/or public and private entities. May supervise employees assigned to the respective project. Performs other related duties as required.


Bachelor's Degree from an accredited four-year college or university in Business or Public Administration, Social Sciences, or closely related field preferred.  Two (2) years of any equivalent combination of education, training and experience in program administration required.  Must be able to lift and carry thirty (30) pounds.  Valid State of Ohio Driver's License required.Essential Job Duties:
 Duties include, but are not limited to:

•  Process financial transactions utilizing the City’s financial management software tools.
  
• Prepare and facilitate formal bidding through Requests of Proposals and other methods to obtain equipment and services for Safety Divisions. 
• Maintain responsibility for all accounts payable and accounts receivable functions for all Divisions, coordinating with individual Division fiscal staff. 
• Assist with the preparation of all Division’s annual budget requests and approvals.  Support the individual Division’s budget monitoring and compliance functions. 
• Serve as primary point of contact for the Department with various internal stakeholders, including, but not limited to, legislative, legal, purchasing, and equal opportunity functions (i.e. Board of Control, City Council, Office of Equal Opportunity, Office of Budget Management, etc.). 
• Prepare resolutions for Board of Control agenda submission for Department related contracting. 
• Initiate requests for legislation to authorize Department contract and purchase activity.  
• Maintain supervision over Department financial operations including grant funding as assigned. 
• Manage and coordinate the work of Department and Division fiscal staff.  
• Coordinate procurement activities for the Department and its Divisions. 
• Serve as subject matter expert supporting the Director in presentations to City Council and other bodies. 
• Coordinate with all other City finance related Departments and Divisions. 
• Perform any other duties assigned by the Chief Director of Public Safety as required.

Preferred Qualifications

• A Bachelor’s Degree from an accredited four-year college or university in Business or Public Administration, Social Sciences, or closely related field is preferred.
•  Three (3) years of experience in federal, state or local government finance/budget is preferred. 
  
• Strong computer skills - Microsoft Office and the ability to quickly learn software utilized by the Department and other related governmental software; Strong oral and written communication - including the ability to make presentations; Excellent interpersonal skills preferred.
• Experience using Advantage software, preferably in a governmental or public-sector environment.   Familiarity with government-related software applications and administrative systems.  Ability to quickly learn and adapt to new computer systems and software. 

BENEFITS 
The City of Cleveland offers a comprehensive and competitive Total Rewards package designed to support employees’ health, financial security, and professional growth. 

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.