Assistant Director, Stevens Doctoral Program and PREDOC

Department

Booth Stevens Doctoral Program 1

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Assistant Director serves as an integral part of the Stevens Doctoral Program, one of the oldest and most respected business PhD programs in the world, and Pathways to Research and Doctoral Careers (PREDOC), a consortium of universities and research institutions that aims to remove barriers to access to research and doctoral careers. This position focuses on recruiting, admissions, and marketing for the doctoral program, as well as communications including website, program assets, and social media, student events and services, operations and accounting, and data management across both units.

This position is not eligible for employer-sponsored employment authorization.

Responsibilities

• Develops innovative recruiting strategies that increase awareness of the Stevens Doctoral Program at Chicago Booth to attract applicants and yield admitted students.
• Conducts PhD recruitment and yield activities. Duties include facilitating online recruitment events and executing a bi-annual campus program that brings together undergraduates from across the country to explore graduate research at a business school.
• Supports the Stevens Doctoral Program admissions lifecycle by ensuring timely delivery of admissions-related applications, instructions, and events to prospective applicants.
• Executes communication strategies for prospective applicants throughout the admissions process, offering information about the Doctoral Program by email, online, and in person.
• Assists with event planning and logistics for Doctoral Program events (student orientation, admission visit, graduation, professional development, alumni events, student-initiated programming, and social events), including space reservations, catering needs, coordination with audio visual and facilities teams, and management of attendee needs.
• Manages accommodation for PhD students with disabilities, including working with Student Disability Services, Equal Opportunity Programs, Audio Visual Services, and Booth partners at domestic and international campuses as needed. Assists non-PhD students with accommodation needs for PhD-level courses at Chicago Booth.
• Organizes materials for Accounting and URA for grant applications and assists with preparation of donor materials.  Manages donor communications for endowed PhD fellowships and other gifts, working with students and Advancement to ensure timely completion of annual reports and thank you notes.
• Contributes to quantitative social science research pathway programming at PREDOC, focusing on logistics for outreach and travel as well as the development of online resources and networking events. Manages planning, logistics, and communications for Expanding Discovery in Economics+ (EDE+), and for the annual PREDOC Student Research Conference.
• Updates and maintains applicants, students, staff, and alumni data for databases, systems, reviews and reports for the Stevens Doctoral Program and PREDOC. Includes tracking outcomes and career trajectory of program alumni and reporting on participant engagement across events and services.
• Oversees internal and external websites for the Stevens Doctoral Program and PREDOC, including creating and updating content within existing frameworks.  Broadens engagement with internal and external audiences.
• Directs communications, including creating and distributing content for emails, listservs, presentations and events, and social media, for both units. Expands social media presence.
• Organizes expenses including managing ledgers, processing reimbursements and stipends, reconciling GEMS and completing Oracle requisitions.
• Accesses confidential information in central and local systems.
• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.
• Advanced degree.

Technical Skills or Knowledge:

• Computer expertise, including MS Word and Excel.
• Knowledge of social media platforms.

Preferred Competencies

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.  Deal calmly, positively and diplomatically with students, staff, and faculty in stressful, demanding situations.
• Outstanding organizational skills, including multi-tasking, attention to detail and prioritizing.
• Meet deadlines consistently, including managing projects with shifting deadlines.
• Proven ability to use discretion and independent judgment.
• Maintain strict confidentiality.

Working Conditions

• This position is currently expected to work a hybrid schedule.
• Work occasional evenings and weekends as needed.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$58,000.00 - $65,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.