Office Management Specialist and Receptionist

Wintrust Wealth Management serves the financial needs of private clients, including high net worth individuals, business owners, and institutions. Since our founding in 1931, we have been helping clients meet their increasingly complex financial goals with the highest standards of service and integrity. Through our four companies, Wintrust Investments LLC, Wintrust Private Trust., Great Lakes Advisors LLC, and The Chicago Deferred Exchange Company LLC, we offer comprehensive wealth management solutions, including investment, trust, and asset management services. Wintrust Wealth Management is a division of Wintrust, a financial services company with more than $66 billion in assets.

Wintrust Wealth Management, a subsidiary of Wintrust Financial Corporation, is seeking a full-time Office Management Associate and Receptionist for its firm headquarters in the Chicago loop.

Why join us?

• An award-winning culture! We are rated a Top Workplace by the Chicago Tribune (past 10 years) and Employee Recommended award by the Globe & Mail (past 6 years)
• Competitive pay and discretionary or incentive bonus eligible
• Comprehensive benefit package including medical, dental, vision, life, a 401k plan with a generous company match and tuition reimbursement to name a few
• Family-friendly work hours
• With 175+ community bank locations, we offer opportunities to grow and develop in your career
• Promote from within culture

Why join this team?

• We have a culture that encourages an entrepreneurial spirit
• We offer multiple opportunities for development and upward mobility

What You'll Do

• Maintain switchboard, reception area, conference rooms, and cafeterias’ on a daily basis at firm headquarters.
• Answer client and general calls/inquiries at reception desk.
• Register visitors with building security, greet visitors upon arrival and contact appropriate parties.
• Assist employees with reserving conference rooms and conference room lines
• Respond to general Office Management inquiries
• Special projects as assigned by Operations Department Manager
• Order office supplies for firm headquarters, request new employee login credentials to order supplies, and track monthly spending for each branch 
• Keep inventory and replenish office supplies as needed
• Assist with mailroom duties as needed
• Update and keep track of monthly invoices for various vendors
• Schedule maintenance for office equipment and appliances
• Request new employee FedEx credentials and track monthly spending
• Assign, update, and terminate access with building security
• Other duties, as they arise.

Qualifications

• 3-5 years of experience
• High School Degree
• Previous secretarial, administrative assistant, office services experience supporting various management levels and prioritizing tasks and deliverables
• Superior verbal/written communication skills are a must.
• Exceptional telephone/business etiquette.
• Highly skilled in Microsoft Office suite.

Benefits:

Medical Insurance • Dental • Vision • Life insurance • Accidental death and dismemberment • Short-term and long term Disability Insurance • Parental Leave • Employee Assistance Program (EAP) • Traditional and Roth 401(k) with company match • Flexible Spending Account (FSA) • Employee Stock Purchase Plan at 5% discount • Critical Illness Insurance • Accident Insurance • Transportation and Commuting Benefits • Banking Benefits • Pet Insurance

Compensation:

The estimated salary range for this role is $42,000 - $52,000 along with eligibility to earn an annual bonus. Actual salaries may vary based on several factors, such as a candidate’s qualifications, skills, and experience.

#LI-ONSITE

From our first day in business, Wintrust has been proud to serve a variety of unique communities and people from all walks of life.  To build a company that reflects the communities we serve, we believe that fostering a unique and inclusive workplace where everyone feels valued and empowered to succeed will support our ongoing success.  Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.