- Location
- Lebanon, OR
- Workplace
- Onsite
- Department
- Customer Service
- Education
- High School
- Source
- Paylocity
Description
Description
In this role, you will:
- Provide administrative support by preparing correspondence, reports, presentations, and business documents
- Deliver exceptional customer service while responding to employee, visitor, and vendor inquiries
- Serve as the primary backup for the Receptionist, providing front desk coverage during breaks, vacations, and absences
- Answer and direct incoming multi-line telephone calls professionally and efficiently
- Welcome visitors, vendors, applicants, and guests while managing visitor sign-in procedures
- Coordinate conference room reservations and company vehicle scheduling using Microsoft Outlook and other scheduling tools
- Print and distribute daily conference room schedules and related communications
- Maintain office supply inventories and coordinate replenishment of materials
- Receive, sort, distribute, and process incoming and outgoing mail and packages
- Coordinate shipping services, postage requirements, and monitor postage meter balances
- Pick up mail from the U.S. Postal Service and complete occasional company errands
- Support employee recognition programs, company meetings, community outreach activities, and special events
- Coordinate meeting room setup, hospitality services, food service, and event preparation
- Operate and troubleshoot office equipment, including copiers, printers, scanners, and postage systems
- Coordinate service requests and repairs for office equipment as needed
- Support departmental projects and identify opportunities to improve office processes and operational efficiency
- Maintain compliance with company procedures, safety policies, and administrative standards
Requirements
Minimum Qualifications
- High school diploma or GED
- Valid driver's license with an acceptable driving record
- Two (2) or more years of administrative, office support, customer service, or related experience preferred
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
- Strong verbal and written communication skills
- Excellent customer service and interpersonal skills
- Strong organizational, time-management, and multitasking abilities
- Exceptional attention to detail and accuracy
- Ability to prioritize competing responsibilities while meeting deadlines
- Basic mathematical skills
- Ability to communicate effectively in English
Preferred Qualifications
- Experience supporting reception or front desk operations
- Experience coordinating meetings, events, or hospitality services
- Experience in an administrative support role within a manufacturing or corporate office environment
- Experience working with executive leadership and cross-functional teams
- Demonstrated ability to identify and implement process improvements
Your Work Schedule
This is a full-time, non-exempt position working Monday through Friday, approximately 6:45 AM to 4:00 PM. Occasional schedule flexibility, overtime, or adjusted hours may be required to support company events, reception coverage, or business needs.
What Makes ENTEK Different
ENTEK is more than a manufacturing company—we're a team driven by values. Our core DNA is built on:
- Respect – valuing each person and every contribution
- Integrity – doing what's right, always
- Innovation – pushing boundaries with creativity and technology
- Commitment – to our people, our customers, and our future
Skills
ExcelComplianceCustomer Service
