APD Records Division Manager

Plan, direct, manage and oversee assigned activities and operations within the Albuquerque Police Department, Police Records Management Division; oversee the maintenance of all police report records and archives; coordinate assigned activities with other division and outside agencies and provide highly responsible and complex administrative support to the APD Chief of Staff.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

ESSENTIAL FUNCTIONS: Essentialfunctions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.

1. Assume full management responsibility for operations, services and activities of the APD Police Records Management Division.
2. Oversee the maintenance of all official police records and archives.
3. Review and approve transmittals for storage and destruction; ensure compliance with state and local laws; provide and coordinate records retention training.
4. Oversee and coordinate research requests and Inspection of Public Records Act (IPRA) requests; serve as the Records Custodian for the Albuquerque Police Department.
5. Act as the Department's representative on a policy level to assure that records retention activities are appropriately implemented in Departmental programs, projects and training.
6. Manage the development and implementation of division goals, objectives, policies and priorities for each assigned service area.
7. Establish appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures and allocate resources accordingly within departmental policy.
8. Plan, direct and coordinate, through subordinate level staff, the division's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
9. Assess and monitor work load, administrative and support systems and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
10. Select, train, motivate and evaluate division personnel; provide or coordinate staff training.
11. Work with employees to correct deficiencies; implement discipline and termination procedures as warranted.
12. Oversee and participate in the development and administration of the division budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
13. Provide responsible staff assistance to the Deputy Chief and Chief of Police.
14. May respond to media inquiries and public comment, questions and requests.

SUPPLEMENTAL FUNCTIONS:

1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of public safety records management
2. May respond to public inquiries received from 311 call center tickets; provide information within area of assignment.
3. Perform related duties and responsibilities as required.

Related education and experience may be interchangeable on a year for year basis.  

Bachelor's degree in criminal justice, business administration, public administration, political science or a related field; and

Seven (7) years professional experience in records management; and 

To include (4) years direct supervisory experience. 

Experience interpreting legislation preferred.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver’s License, or the ability to obtain by date of hire.

Possession of a City Operator’s Permit (COP) within six (6) months from date of hire.

Environmental:
Office environment; exposure to computer screens.

Physical:
Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting; extensive use of computer keyboard.