Contract Admin/Accounts Payable

Contract Administrator – Description of Duties

Bidding and Project Document Control

Bid Document Controls

Order Bid Bonds

Complete Bidding Documents

Complete Pre-Qualification Documents

Contract Document Control

Approval for Commencement of Work after Receipt of Documents from Project Mgr.

Set Up Jobs when status changes to “Current” in Sage

Review Contract Documents for Signature/Approval

Order Bonds as needed

Organize and Set Up Job Folders

Order/Maintain Insurance certificates

Complete OCIP/CCIP Forms as needed (Owner Controlled Insurance Program)

Accounts Payable/Office Controls

Opens Mail and disburses daily

First on Phones

Orders Office Supplies and researches pricing

Enter all Accounts Payable into Sage in a Timely Manner

Combine Packers, PO’s, and/or Delivery tickets with Invoices

Cut Accounts Payable Checks weekly and mail

Process Certified Payroll reports and LCP Tracker updates

Annual 1099’s