Administrative Assistant

Description

A Few Things About Us

Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing! 

Job Summary

At Diverzify+ and our Family of Brands, our Administrative Assistant is responsible for managing various administrative tasks efficiently. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to our team members. 

Requirements

Job Responsibilities

• Provide administrative support to ensure efficient operation of the office.  
• Answer and direct phone calls in a polite and professional manner.  
• Assist in organizing and scheduling appointments, meetings, and conferences.  
• Maintain office filing and storage systems.  
• Manage incoming and outgoing correspondence.  
• Perform data entry, typing, and other clerical tasks as needed.  
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.  
• Order office supplies and maintain inventory levels.  
• Coordinate travel arrangements and expense reimbursements for staff.  
• Assist in the preparation of presentations and reports.  
• Handle sensitive information in a confidential manner.  
• Assist in organizing company events and activities.  
• Perform other administrative duties as assigned. 

Qualifications

• Proven experience as an administrative assistant or in a related role, with the ability to work independently and manage tasks with minimal supervision. 
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). 
• Excellent organizational, time management, and multitasking skills, with the ability to prioritize tasks effectively. 
• Strong attention to detail and accuracy. 
• Excellent written and verbal communication skills, with a professional demeanor and strong interpersonal abilities. 
• Demonstrated discretion and confidentiality in handling sensitive information. 

Preferred Qualifications

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus. 

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.