Emergency Services Training Officer

Description

RILEY COUNTY, KANSAS JOB DESCRIPTION

Job Title: Emergency Services Training Officer

Department:  Emergency Services   Division: 

Reports To: Deputy Chief of Fire and Deputy Chief of EMS

Pay Grade:  Status: Full time 

FLSA Status:  Non-Exempt

Position Summary: The Emergency Services Training Officer is responsible for planning, developing, coordinating, administering, and delivering the Emergency Services Department's training program for Riley County Fire District No. 1 and Riley County Emergency Medical Services. The position develops training at the individual, crew, division, and department levels; coordinates joint Fire and EMS training activities in collaboration with the respective division leadership; supports credentialing and competency evaluation; maintains required training and certification records; integrates quality improvement, operational, and safety findings into training; and coordinates training facilities, equipment, and instructional resources. The position also assists department leadership in ensuring training programs remain compliant with applicable laws, regulations, standards, policies, and procedures and responsive to organizational and operational needs.

The Training Officer exercises independent judgment in carrying out assigned training responsibilities and may provide technical direction to personnel during training activities; however, the position does not exercise direct employee supervision, disciplinary authority, or independent incident command authority.

ESSENTIAL FUNCTIONS

• Plans, develops, coordinates, and administers Fire and EMS training programs in collaboration with division leadership.
• Develops and delivers classroom, skills-based, field, and scenario-based training for Fire and EMS personnel.
• Coordinates joint Fire and EMS training to support operational readiness, consistency, and interoperability.
• Evaluates employee skills and competencies and supports Fire and EMS credentialing requirements.
• Maintains required training, certification, credentialing, attendance, and continuing-education records.
• Ensures training programs comply with applicable laws, regulations, standards, County policies, and department requirements.
• Incorporates operational, safety, quality-improvement, and after-action findings into training programs.
• Coordinates training facilities, equipment, vehicles, supplies, materials, and instructional resources.
• Evaluates training effectiveness and recommends improvements to training practices, equipment, technology, and resources.
• Prepares required training schedules, reports, records, statistics, and audit documentation.
• Assists department leadership with training-related budgeting, purchasing, resource planning, and coordination with internal and external partners.
• Maintains professional knowledge and represents the department at training-related meetings and professional activities as assigned.

SECONDARY FUNCTIONS:

• Performs operational or command-support duties during emergency incidents, planned events, and exercises when assigned and qualified.
• Responds to Fire, EMS, rescue, and other emergency incidents within assigned duties and qualifications.
• Provides technical assistance and training support to Emergency Services personnel and leadership.
• Assists with employee orientation, onboarding, recruitment, selection, and quality-improvement activities.
• Provides administrative support to Emergency Services leadership as assigned.
• Performs other duties as assigned.

Position Requirements:

Education: High school diploma or equivalent required. Technical training is preferred. 

License(s)/Certifications: Certified by the Kansas Board of EMS (KSBEMS) as a Paramedic. Certified in Advanced Cardiac Life Support, Emergency Pediatric Care, and Advanced Medical Life Support. Instructor credentials in Advanced Medical Life Support, Emergency Pediatric Care, and Emergency Vehicle Operator Course within 6 months of hire. A valid Kansas Non-Commercial Class C Driver’s license is required. Certified as Firefighter II or equivalent relevant experience. Preferred Fire Instructor One. 

NIMS/ICS Requirements: Must possess or obtain within the timeframe established by the department the National Incident Management System courses appropriate to the position, including ICS-100, ICS-200, IS-700, and IS-800. ICS-300 and ICS-400 may be required based on assigned duties.

Experience: Five (5) years of combined experience in Emergency Medical and/or Fire Services. Three (3) years progressing in a training and/or organizational development role in the previously mentioned services is preferred. 

Applicable combination of experience and education will be considered in lieu of the above requirements.

Skills: Demonstrated ability to establish effective relationships with employees. Thorough knowledge of adult-learning principles, training-program development, Fire and EMS operations, instructional methods, skills evaluation, and training documentation. Ability to plan and conduct effective training programs; interpret laws, regulations, standards, policies, protocols, and technical materials; organize multiple training activities; maintain accurate records; prepare clear reports and correspondence; use independent judgment; make public presentations; and communicate effectively, tactfully, and persuasively with employees, leadership, outside agencies, and the public. Must be able to establish effective working relationships and secure cooperation and support for department training programs.

Supervisory Control: Duties are performed regularly, exercising discretion and independent judgment. The employee uses initiative in carrying out recurring assignments based on guidance from Deputy Chiefs.

Supervisory Responsibility: None

Guidelines: Guidelines include the Riley County Personnel Manual; Emergency Services Department policies and procedures; RCEMS and RCFD standard operating guidelines; RCEMS clinical operating guidelines and protocols; applicable Kansas statutes and regulations; Kansas Board of Emergency Medical Services requirements; National Fire Protection Association standards; National Incident Management System guidance; Insurance Services Office requirements; and accepted Fire, EMS, rescue, instructional, and safety practices. The employee must interpret and apply these guidelines and recommend updates or improved methods when appropriate.

Complexity: The work involves coordinating training across two operational divisions with differing schedules, certifications, staffing models, regulatory requirements, and service demands. The employee must assess training needs, interpret technical and sometimes conflicting guidance, establish priorities, coordinate limited resources, adapt instruction to varying experience levels, and make sound decisions in dynamic or high-risk environments. The position requires careful judgment when training activities may affect employee safety, patient care, emergency response, regulatory compliance, County liability, and public confidence.

Scope & Effect of Work: The position contributes to the effectiveness, readiness, safety, and professional development of Riley County Emergency Services personnel. Effective training supports consistent Fire and EMS operations, quality patient care, safe emergency response, regulatory compliance, reduced liability exposure, and public confidence. Errors or omissions may result in inadequate employee preparation, certification deficiencies, unsafe practices, delayed or ineffective emergency operations, financial or legal exposure, and risk to employees and the public.

Personal Contacts: Supervisors, co-workers, consultants, vendors, other government agencies and the general public.

Purpose of Contacts: To instruct and train county employees in safe and efficient use of equipment, tools, and materials in emergency services work. Requests training materials from other agencies. Responds to reports from the general public and evaluates training deficiencies. Must have the ability to establish and maintain an effective working relationship with fellow employees, vendors and other government agencies. Must be able to persuade and educate others toward certain courses of action is a very important factor.

Physical Demands/Effort: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

The employee must be able to stand, walk, sit, reach, climb, balance, stoop, kneel, crouch, crawl, communicate, and operate County vehicles. The employee must regularly lift or move up to 75 pounds and may lift or move up to 150 pounds during emergency situations.

The employee must be able to work extended or irregular hours, remain awake for prolonged periods under strenuous conditions, serve on call for defined periods, attend meetings or training outside normal hours, travel overnight, and work under emergency conditions.

Work Environment/Conditions: The work environment characteristics described represent those encountered while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in offices, classrooms, training facilities, vehicles, stations, and emergency scenes. The employee may be exposed to blood, body fluids, infectious agents, fumes, airborne particles, sharp objects, dangerous equipment, traffic hazards, severe weather, noise, extreme temperatures, uncontrolled environments, and stressful or unpredictable situations.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment of the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Requirements

Position Requirements:

Education: High school diploma or equivalent required. Technical training is preferred. 

License(s)/Certifications: Certified by the Kansas Board of EMS (KSBEMS) as a Paramedic. Certified in Advanced Cardiac Life Support, Emergency Pediatric Care, and Advanced Medical Life Support. Instructor credentials in Advanced Medical Life Support, Emergency Pediatric Care, and Emergency Vehicle Operator Course within 6 months of hire. A valid Kansas Non-Commercial Class C Driver’s license is required. Certified as Firefighter II or equivalent relevant experience. Preferred Fire Instructor One. 

NIMS/ICS Requirements: Must possess or obtain within the timeframe established by the department the National Incident Management System courses appropriate to the position, including ICS-100, ICS-200, IS-700, and IS-800. ICS-300 and ICS-400 may be required based on assigned duties.

Experience: Five (5) years of combined experience in Emergency Medical and/or Fire Services. Three (3) years progressing in a training and/or organizational development role in the previously mentioned services is preferred. 

Applicable combination of experience and education will be considered in lieu of the above requirements.

Skills: Demonstrated ability to establish effective relationships with employees. Thorough knowledge of adult-learning principles, training-program development, Fire and EMS operations, instructional methods, skills evaluation, and training documentation. Ability to plan and conduct effective training programs; interpret laws, regulations, standards, policies, protocols, and technical materials; organize multiple training activities; maintain accurate records; prepare clear reports and correspondence; use independent judgment; make public presentations; and communicate effectively, tactfully, and persuasively with employees, leadership, outside agencies, and the public. Must be able to establish effective working relationships and secure cooperation and support for department training programs.