Clean Energy Fund, Program Information Strategy Manager (Analyst III)

Job Appointment: Full Time, Regular.
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM. Alternate schedules may be available.
Work Location: Hybrid. This position reports to The Vanport Building located at 1810 SW 5th Ave. Remote work must be performed within Oregon or Washington. For more information, click here.
Union Representation: Non-represented.
Starting Pay: The City of Portland follows the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.

Position Summary:

The Portland Clean Energy Community Benefits Fund (PCEF) in the Bureau of Planning and Sustainability (BPS) is seeking a Program Information Strategy Manager (Analyst III) to lead the PCEF-wide function responsible for organizing and synthesizing information, program context, and other materials needed to share information about PCEF investments, grantee outcomes and stories, and other program information. This position plays a key role in strengthening public trust, elevating program impact, and ensuring PCEF’s work is consistently represented and aligned with City goals.

This position supervises one staff member and leads the design and administration of systems and processes for gathering and organizing information about PCEF investments and implementation milestones across PCEF’s portfolio of work. Working across PCEF and with grantees, contractors, and community partners, the position identifies and addresses information gaps, sets expectations for contributors, and oversees the development of accurate, timely, and relevant materials.

The City’s central communications staff retain responsibility for communications strategy, media relations, channel management, and other centralized communications functions, however, this manager is critical in representing PCEF in the shared-services relationship, leading PCEF's internal response to requests, and ensuring communications staff receive timely information and appropriate review.

Working closely with PCEF’s Reporting, Oversight, Outcomes, & Technology Team and Program Implementation Team, this position will also help identify cross-program information needs and emerging risks, provide strategic guidance on complex issues, and coordinate appropriate responses. The position oversees the development of public reports, briefings, tracking systems, and other accountability tools that strengthen organizational awareness within PCEF and across the City, support informed decisions, and maintain clear documentation of program commitments and progress.

Using an equity-centered and community-informed approach, the position helps ensure PCEF's work is represented accurately and with appropriate community context.

What you’ll get to do:

• Program Information Strategy and Systems

  • Lead the design and administration of PCEF-wide systems and processes for gathering, organizing, maintaining, and getting information about PCEF investments, implementation milestones, and other related information. 
  • Establish priorities and standards that ensure information about PCEF’s investments, implementation, priorities, and outcomes is accurate, timely, and consistent.
  • Oversee reports, briefings, tracking systems, and other tools that strengthen accountability, documentation, and informed decision-making.
  • Identify opportunities to improve processes, information flow, transparency, and consistency across PCEF’s portfolio.
  • Work in partnership with PCEF Data & Fund Performance Manager to identify how these systems, tools, standards, and processes align or build upon data strategy, tools, and products.

• Program Information and Narrative Development

  • Direct the development of briefings, reports, presentations, talking points, responses, and other materials that accurately represent PCEF’s progress, investments, and outcomes.
  • Identify cross-program trends and key insights that demonstrate PCEF’s impact, equity-centered outcomes, and responsible stewardship of public funds.
  • Maintain a balanced inventory of potential program examples and exercise judgment in prioritizing opportunities that reflect PCEF's communities, funding areas, project types, implementation stages, challenges, and lessons learned.
  • Ensure public-facing information is accurate, appropriately contextualized, and aligned with PCEF priorities and commitments.

• Cross-Program Information Analysis and Strategic Advising

  • Help lead the analysis and synthesis of complex program, policy, financial, and technical information, coordinating with content leads and analysts in Reporting, Oversight, Outcomes, and Technology team
  • Oversee development of program summaries, background materials, executive briefings, key facts, and recommendations.
  • Advise leadership on program information gaps, emerging issues, stakeholder dynamics, and opportunities that may impact public understanding.
  • Prepare PCEF subject-matter experts for public meetings, presentations, interviews, and other external-facing opportunities, coordinating with City communications staff when appropriate.

• Staff supervision and Coordination with Central Communications

  • Directly supervise one employee, including planning and assigning work, establishing expectations, reviewing work products, providing coaching and development, and completing performance evaluations.
  • Coordinate with City communications staff, including clarifying roles and priorities, and negotiating workable timelines and resource expectations within the City's centralized model.
  • Lead PCEF's internal response to communications requests by directing fact-finding, assigning program contributors, resolving conflicting information, and ensuring appropriate leadership and subject-matter review.
  • Provide strategic program advice, verified facts, community context, and draft source materials while deferring communications strategy, editorial priorities, channels, timing, media relations, and final publication decisions to the central communications team.

Who you are: 

• Clear communicator: Can translate complex information into concise, accurate, and accessible materials for leadership, stakeholders, and the public and communicate effectively at all levels of an organization.
• Accountability-focused: Value accuracy, transparency, consistency, and responsible stewardship of public resources and build systems and practices that reinforce those principles.
• Collaborative and influential: You build credibility across organizational boundaries, clarify roles, resolve disagreement and bottlenecks, and gain cooperation when responsibilities and authority are distributed.
• Systems builder: You create and improve workflows, standards, and tools that help complex organizations coordinate information, meet deadlines, and produce consistent results.
• Adaptable: Able to navigate complex and evolving environments, balance competing priorities, exercise sound judgment with incomplete information, and respond effectively to emerging issues.
• Equity-driven: Commitment to advancing systemic changes that address historic and current discrimination. Experience evaluating program design through an equity lens and creating offerings and solutions that remove barriers and deliver more equitable outcomes.

About the Portland Clean Energy Community Benefits Fund:
As a first-in-the-nation community-led climate fund, PCEF’s mission is to fulfill a vision that builds resilience and quality jobs with proactive steps to fight climate change while advancing economic and social justice. For more information on this innovative program, please visit the PCEF website.  Background The Portland Bureau of Planning and Sustainability (BPS) is a leader in land use planning, climate action, environmental stewardship, and urban design. BPS centers racial equity in its work and is dedicated to creating a Portland that is more equitable, healthy, prosperous, and resilient. The bureau oversees a world-renowned waste and recycling system and leads the U.S. in its commitment to open data and protecting communities in the application of technologies. Staff collaborate with partners on neighborhood, economic, historic, and environmental planning and provide research, policy and technical services to advance energy efficiency and renewable energy, as well as policies and actions to address climate change. 

BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. We encourage candidates with knowledge, ability and experience working with abroad range of individuals and diverse communities to apply. Although not required, BPS encourages candidates that can fluently speak more than one language to include that information in your resume. BPS offers an excellent benefits package, flexible work schedules and support for training and skills development in a positive, engaging, and creative work environment. Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet all the qualifications listed. BPS considers lived experience and transferable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidates for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply. 

Applicants must demonstrate how their education, training, and experience meet each of the minimum qualifications listed below:

1. Experience developing and implementing strategic plans in public affairs, external affairs, public information, or program accountability.
2. Experience collaborating with technical, policy, and program staff to gather and evaluate information, identify business and program needs, resolve information gaps, and coordinate work to support strategic public-facing materials, reports, or implementation plans.
3. Experience interpreting complex policy, technical, financial, performance, and program information and producing clear, accurate, and actionable reports, recommendations, briefings, or other materials for leaders, stakeholders, and the public.
4. Ability to communicate clearly and persuasively, both verbally and in writing, and to prepare concise, comprehensive reports, correspondence, presentations, and briefing materials for diverse audiences.
5. Ability to lead complex projects and cross-functional initiatives by setting priorities, coordinating work, guiding staff, identifying risks or implementation challenges, and supporting continuous improvement and accountability.

Preferred Qualifications:

• At least six (6) years of progressively responsible experience.
• Experience working in or with a public agency, including knowledge of government processes, public accountability requirements, policy implementation and media or stakeholder relations.
• Supervisory or management experience in a public-sector or policy-driven environment.

How to Apply:

• Submit your resume and cover letter by the closing date.
• (Optional) Submit Veterans’ Preference documents, if applicable. 
   If this is your first time applying with the City of Portland, or if you haven’t requested veteran preference before (and would like to now), please attach your DD214-Member 4 and/or VA Benefit Letter to your application. Once we verify your eligibility, we’ll record your veteran preference in our system, so it automatically applies to your future applications.
• Click here for application tips for resume, supplemental question response and/or cover letter.

What to Expect:

1. Application Review - (Week of October 26): We'll review your application materials to ensure you meet the minimum qualifications listed above.
2. Notice/Feedback - (Week of November 2nd): You will receive an email when the minimum qualification review is complete. If you disagree with the evaluation results, you may request a review within 14 days of the email notice, per City Administrative Rule 3.01.
3. Selection Process - (Mid November): The hiring bureau will review qualified applications, conduct interviews, and check references.
4. Conditional Job Offer - (Late November / Early December):Final candidates may undergo a background or driving record check, depending on the position.

Learn More About:

• How to Apply Videos and Workshops
• City of Portland Core Values
• HRAR-3.01 - Recruitment Processes
• Veteran Preference Information
• Total Compensation and Benefits
• Language Pay Differential Eligibility

 We’re committed to providing a fair, inclusive, and accessible hiring process. If you need assistance with your application or would like to request a reasonable accommodation due to a disability, pregnancy, or religious belief, please contact the recruiter listed below.

Questions? We're here to help!
 If you have questions about this recruitment or need assistance, contact:

Tamela Ressler, Senior Recruiter
[email protected] 
Bureau of Human Resources