Supervisor, Transmission Project Coordinator

Applications will be accepted until November 11, 2026 - Apply on-line at www.wfec.com

SUMMARY: Under the general supervision of the Manager, Transmission & Distribution (T&D) Engineering, the Supervisor Transmission Project Coordinator is a working supervisor (i.e. will have their own projects to manage), that is responsible for planning, organizing, managing, and documenting new and existing transmission lines, switch stations, substations, and other related projects, in addition to improving Western Farmers Electric Cooperative (WFEC) procedures to ensure compliance with industry material standards, notably Rural Utilities Service (RUS). As such, incumbent provides functional oversight throughout the project evaluation, approval, bid selection, construction, reconciliation and close-out process, obtaining all required permissions and approvals prior to construction, ensuring completion of required documents and documentation, in addition to estimating, tracking, and monitoring material and labor costs, as well as the overall project budget. Throughout the project, incumbent provides timely communication of project requirements, timelines, required materials, issues and changes, in addition to on-going progress and cost information. Incumbent works closely with the Manager, Transmission & Distribution Engineering and engineering staff to ensure seamless project coordination and communication, but also works with and shares project information with WFEC staff and management outside the T&D Engineering Department, in particular Financial Services on budget related matters, Procurement Services on contract administration and material management, and facilitates a monthly meeting with T&D Engineering Department and interested WFEC staff. Incumbent also communicates regularly with Member Cooperatives (Co-op) and their personnel, external project management and engineering consultants and contractors, and RUS personnel. Incumbent may make presentations to WFEC's Senior Management and Board of Directors (BOD) and subcommittees. In all activities, incumbent facilitates and expedites project progress and completion, while leading subordinates to adhere to the same high standards and procedures.

SUPERVISORY RESPONSIBILITES: Supervises Transmission Project Coordinators (I, II, & III), Project Documents Coordinator, and Drafter.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following; other duties may be assigned. Manages and coordinates the activities of WFEC Transmission Project Coordinators, Project Documents Coordinator, and Drafter, as well as contracted Project Coordinators in the planning, organization, and coordination of transmission line, switch stations and substation projects. Coordinates with appropriate departmental, T&D engineers, T&D Services, Financial Services, Procurement Services, and other WFEC staff, in addition to Member Co-op personnel, and contracted engineering and construction firms throughout the construction process to facilitate project completion and compliance within WFEC Administrative Procedures, designed to meet or exceed RUS and industry construction standards and lending requirements. Similarly, communicates project issues, changes, and contingencies efficiently and discriminately as necessary. Evaluates and makes recommendations on proposed construction projects, from site selection through completion of construction, addressing Member Co-op needs, while adhering to WFEC Administrative Procedures concerning project approval by the BOD and oversight throughout the entire project life cycle. This includes reviewing plans, proposed resources, and implementation activities to ensure projects meet or exceed WFEC Administrative Procedures concerning projects, materials and standards. This also includes planning for and facilitating the resolution of contingencies and standards issues. Acts as the central WFEC project contact, providing technical, contractual, and logistic advice to internal and external project personnel. Works closely with the Manager, T&D Engineering and Transmission and Protection Engineers to coordinate and communicate project specifications and status efficiently and seamlessly to facilitate project evaluation, progress, and completion. Works closely with Financial Services personnel to establish, monitor, and close-out project costs and budgets. Tracks and reports cost information throughout the project to ensure budget compliance, notifying department management and necessary parties when significant cost changes threaten to impact the project budget. Ensures that ongoing project expenditures are revised as appropriate per WFEC's Administrative Procedures concerning project management, and that contracts are closed out in a timely manner to reduce costs. Works closely with Procurement Services to draft and manage external consultant and vendor contracts, as well as coordinate material requests and logistics, including timelines, scheduling changes, and supply/delivery. Tracks project progress to plan, define, organize, and monitor project progress, changes and unexpected contingencies, through completion. Secures all required permissions and approvals, including environmental, right-of-way, RUS, WFEC Senior Management, and BOD are received prior to start of construction. Contributes to the development of project specifications, standards, and procedures, derived from a working relationship with and knowledge of industry and regulatory sources, in order to establish a reliable and compliant benchmark for WFEC project materials, design, and construction. Assigns management of projects to staff as according to timelines and completions. Modifies timelines of existing and future projects, when approved, in order to meet Member Co-ops needs. Accepts responsibility for overall project management on transmission and distribution construction projects, from inception, throughout the approval process, bidding, selection, construction, reconciliation, and close-out of contracts for all approved projects. Makes presentations to the Capital Review Team, Board Committees, and the BOD as required. Participates in the development and achievement of employee performance objectives. Monitors performance plan progress for each employee under their supervision and provides ongoing guidance and direction for employee development. Assists Department Manager in direct oversight of department's daily operation.

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

Leadership and Managing People: Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Continually works to improve supervisory skills; Inspires and motivates others to perform well; Accepts feedback from others; Gives appropriate recognition to others; Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.

Judgment/Problem Solving: Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions; Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Plans for future resources; Sets goals and objectives; Effectively organizes or schedules people and their tasks; Develops realistic work plans.

Oral and Written Communication: Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings; Writes clearly and informatively; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Interpersonal Skills: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Organizational Support: Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.

Safety and Security: Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions.

Diversity: Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment; Builds a diverse workforce.

Customer Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments to customers.

Cost Consciousness: Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skills, abilities and behaviors required of this position.

Education and Experience: Requires a Bachelor's degree in project management, engineering technology or a related field, and ten (10) years of professional project management experience, including planning, scheduling, and coordination, of which five (5) years must be in an electric utility environment. The incumbent is required to have or obtain certification as a Project Management Professional, or equivalent, or a Professional Engineer license within five (5) years of hire date. Experience using project tracking and management software is preferred. Experience in coordinating and supervising the activities of project staff is required.

Language Skills: Requires the ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Requires the ability to effectively respond orally and in writing to inquiries from employees, regulatory agencies, or outside entities.

Mathematical Skills: Requires the ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Also requires the ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills: To perform this job successfully, an individual should have experience using the Microsoft Office Suite, project management software, and applicable PeopleSoft applications.

CERTIFICATES, LICENSES AND REGISTRATIONS: A current driver's license is required. The incumbent is required to have or obtain certification as a Project Management Professional, or equivalent, or a Professional Engineer license within five years of hire date.

WORK SCHEDULE REQUIREMENTS: This job may require a work schedule in excess of a 40-hour week and travel on short notice.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to wear a hard-hat, stand; walk; sit; and may be required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to occasional risk of electrical shock and moving mechanical parts. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet. In accordance with WFEC Administrative Procedure 805-Alcohol and Drug-Free Workplace this position is classified as "safety sensitive".

MUST MEET ALL PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

WFEC IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER AND

TAKES AFFIRMATIVE ACTION WITH RESPECT TO INDIVIDUALS

WITH DISABILITIES AND PROTECTED VETERANS