Senior Proposal Coordinator, Egypt

Key Responsibilities

• Review the RFP to identify the overall scope, required stages and involved disciplines.
• Prepare a Responsibility Matrix outlining all project stages and corresponding disciplines, for the Bid Manager's review.
• Identify and list the sub-consultants required for the project and submit the list to the Bid Manager for review.
• Prepare all required forms in editable formats (e.g. Word, Excel), including checklists and the fee schedule.
• Ensure all documents align with client-provided templates and formatting standards.
• Issue contract documents to the General Counsel.
• Issue relevant documents to internal stakeholders (Design and Supervision) and to required sub-consultants.
• Prepare tender queries to be sent to the client; queries are reviewed and finalized by the Bid Manager before issue.
• Circulate all client responses and addenda promptly to internal teams and sub-consultants.
• Ensure the fee proposal format complies with RFP requirements before it is sent to sub-consultants.
• Prepare responses to sub-consultant queries, in coordination with the Senior Bid Manager.
• Review sub-consultant fee proposals to ensure alignment with the RFP fee schedule and structure.
• Prepare a checklist of the requirements for the Technical and Commercial Proposals.
• Ensure all relevant documents are available to the graphic designer for compilation of the proposals; where documents are missing, obtain the necessary information by coordinating with the relevant stakeholders, in coordination with the Senior Bid Manager.
• Set up stage calls in coordination with relevant parties.
• Present the RFP to the various stakeholders on the Stage 1 briefing call.
• Set up the CCM and compile it after obtaining the relevant inputs.
• Undertake all coordination tasks and checklists necessary for the proposal preparation.
• Update and maintain bid trackers

 Qualifications and Experience

• Bachelor’s degree in engineering or architecture
• 4 to 5 years of experience in bid, tender or proposal coordination, preferably in a consultancy or construction environment.
• Working knowledge of RFP and tender documentation, fee schedules and sub-consultant agreements.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Excellent written and verbal communication in English.