FINANCE ADMINISTRATOR

Location: Barbados
Employment Type: Full-Time | On-Site
Department: Finance

Position Overview

Our client, an established organisation operating in Barbados, is seeking an experienced, highly organised and detail-oriented Finance Administrator to support its daily financial and administrative operations.

The successful candidate will coordinate accounts payable and receivable, payroll, statutory compliance, banking, procurement, cash management and financial reporting. Working closely with local management and a regional finance team, the Finance Administrator will ensure that financial transactions are accurately recorded, properly authorised and processed in accordance with established policies and regulatory requirements.

This position requires a dependable finance professional capable of managing multiple responsibilities, maintaining accurate financial records and meeting critical reporting deadlines.

Key Responsibilities

Accounts Payable and Procurement

• Process purchase requisitions, purchase orders, supplier invoices and payments in accordance with established procedures.

• Prepare payment vouchers, bank transfers and other payment documentation for review and approval.

• Coordinate customs, freight and port-related payments to facilitate timely clearance of goods.

• Monitor supplier payment schedules and follow up on outstanding approvals.

• Manage petty cash, maintain supporting documentation and perform regular reconciliations.

Banking and Cash Management

• Coordinate daily banking activities, including the preparation and processing of bank deposits.

• Verify daily cash collections and prepare cash reconciliation reports.

• Maintain accurate banking records and supporting documentation.

• Monitor cash transactions and ensure compliance with established internal controls.

• Provide bank statements and supporting documents for monthly reconciliations.

Payroll and Statutory Compliance

• Prepare payroll information for permanent, temporary and project-based employees.

• Process wages, salary adjustments and payroll deductions for review and approval.

• Maintain accurate payroll records and distribute payslips and relevant employee tax documents.

• Prepare and facilitate statutory payments, including PAYE and National Insurance Scheme (NIS) contributions.

• Prepare monthly Value Added Tax (VAT) returns for review and submission.

• Assist with annual statutory returns and corporate tax compliance requirements.

Accounts Receivable and Credit Control

• Monitor customer accounts, outstanding balances and incoming payments.

• Match customer receipts to invoices and maintain accurate transaction records.

• Follow up on overdue accounts and support debt collection activities.

• Prepare customer statements, payment reminders, credit notes and refunds.

• Review customer transactions against established credit policies.

• Prepare weekly and monthly accounts receivable reports.

Financial Reporting and Administration

• Maintain accurate records of invoices, receipts, expense reports and payment documentation.

• Ensure financial transactions are properly documented, authorised and submitted for accounting processing.

• Assist with month-end reconciliations, journal entries and preparation of management accounts.

• Compile supporting documentation for internal and external audits.

• Coordinate financial information and documentation with regional finance personnel.

• Maintain organised electronic and physical financial records.

Inventory and Operational Support

• Verify inventory receipts against shipping, procurement and customs documentation.

• Participate in inventory counts and report discrepancies.

• Assist with inventory costing reviews and related financial controls.

• Support financial system improvements and accounting process enhancements.

Qualifications and Experience

• Associate Degree or Diploma in Accounting, ACCA/CAT Level 1 or 2 qualification, or equivalent.

• Minimum of three (3) years' experience in accounting, finance administration or a similar position.

• Demonstrated experience in accounts payable, accounts receivable, payroll, banking and financial reconciliations.

• Working knowledge of Barbados statutory requirements, including VAT, PAYE and NIS.

• Experience using Microsoft Dynamics GP or a comparable accounting or ERP system.

• Proficiency in Microsoft Excel, Word and Outlook.

• Experience with procurement management systems or Microsoft Dynamics 365 would be an asset.

• Candidates pursuing additional professional accounting qualifications are encouraged to apply.

Key Competencies

• Excellent attention to detail and financial accuracy.

• Strong organisational and time-management skills.

• High level of integrity, discretion and confidentiality.

• Sound numerical and analytical abilities.

• Strong interpersonal and communication skills.

• Ability to work independently and meet strict deadlines.

• Effective problem-solving and financial recordkeeping skills.

• Ability to manage competing priorities in a fast-paced environment.

Ideal Candidate

The ideal candidate is a hands-on finance professional with a solid understanding of accounting administration and local statutory requirements. They should be comfortable handling a broad range of financial responsibilities, coordinating with management and regional finance personnel, and maintaining accurate financial records with minimal supervision.

The successful individual will demonstrate reliability, professionalism and a proactive approach to ensuring financial accuracy, compliance and operational efficiency.