Facilities Admin

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: 

Providing onsite support

 

Administrations

·       Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.)

·       Work with housekeeping team to ensure office is tidy up

·       Work with security team to ensure it is right security policy & process

·       Support to organize the client’s event, activities

·       Control expense/contract of purchasing and other activities of all vendors related to Client

·       Manage and maintain the tracking files (Pantry consumable/Utility/Parking/Purchase

·       order utilization, Finance tracker, assets list, courier service, etc.)

·       Support invoice/good receipt note/payment process as external (client) & internals’ request

·       Coordinate building & maintenance issues for general repair (heating, air conditioner, security, office facilities, etc.)

·       Other tasks assigned by Client

 

Business Support

·       Receive/manage/handle the request from external (customer’s request, 3rd clients and internal (HO/ finance team)

·       Support the weekly report to Client & Indian team (client)

 

Accounting

·       Perform account payable/ payment process & support accountant team on CSP

 

Meeting the clients’ facilities needs

At JLL, we put client satisfaction at the front and center of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

 

Making everyone safe and risk-free

Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.

At the same time, this role puts you on the first line of defense against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.

 

Sound like you? To apply, you need to be a 

 

Qualification

·       College or bachelor’s degree

·       Have at least 02 years’ experience for admin position

·       Communicate in English fluently

·       Good computer skills such as MS Office (Outlook, Word, Excel, etc.)

·       Able to work under pressure or working with multi tasks at the same time

Location:

On-site –Ho Chi Minh City, Vietnam

Job Tags:

Budget Administration, Calendar Management, Confidentiality, Event Management, Microsoft Outlook, Multitasking, Non-Disclosure Agreements, Prioritization, Ticketing Software, Travel and Expense Management, Vendor Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.