Security Officer & Internal Controls Administrator

Description

 Essential Duties and Responsibilities

The Security Officer and Internal Controls Administrator is responsible for developing, implementing, maintaining and overseeing Commercial Bank’s physical security, internal controls, fraud prevention and operational risk management programs. This position helps ensure the safety and security of employees, customers and bank facilities. The individual in this position is expected to maintain confidentiality, use sound judgement, communicate effectively with employees and management, and taking initiative in identifying potential risks. The position serves as a resource for employees throughout the Bank regarding fraud prevention and internal control questions and concerns.

Security Officer Responsibilities:

· Ensure branches maintain current security binders, emergency contact lists, alarm procedures, etc.

· Oversee branch security procedures such as opening/closing, vault security, dual control and employee access

· Develop, maintain, and periodically review policies, risk assessments and procedures

· Coordinate and monitor testing of security equipment including alarms, cameras and hold up alarms

· Review security incidents, suspicious activity, robberies, break-ins and other physical security concerns

· Provide security training at orientation or when necessary

· Coordinate with law enforcement and emergency responders when necessary

· Ensure employees understand emergency procedures including robbery response, evacuation, all-clear signals, etc.

· Maintain appropriate documentation of security incidents, testing, inspections and corrective actions

Internal Controls Administrator Responsibilities

• Oversee and monitor the Bank’s internal control environment to help ensure established controls are functioning effectively

• Assist department managers with developing and strengthening internal controls

• Review internal policies and procedures to identify weaknesses, inconsistencies, and opportunities for improvement

• Conduct periodic reviews of operational controls throughout branches and departments

• Monitor compliance with established procedures involving dual control, employee access, cash handling, physical security and sensitive information

• Identify potential control deficiencies and communicate findings and recommendations to the appropriate department

• Assist with maintaining internal control documentation for examinations, audits and reviews

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Certification/Licensing:

• High School Diploma/GED required. 

Experience:

• Experience in community banking, compliance, internal controls or risk management preferred.

• Proven leadership, organizational, and project management skills. 

• Ability to work cross-functionally and manage multiple priorities in a fast-paced environment. 

• Willingness to learn and become familiar with FDIC, FFIEC, and BSA/AML regulatory guidance.

• Excellent communication, problem-solving, and decision-making skills. 

Other Requirements:

• Excellent written, verbal, interpersonal, and problem-solving skills; ability to communicate effectively and project a professional image. 

• Willingness and flexibility to work in a team setting. 

• Willingness to learn and understand internal controls and compliance monitoring principles. 

• Analytical mindset with the ability to identify control weaknesses and recommend solutions.

• Requires excellent communication skills, both written and verbal. 

• Must be able to multitask. 

• Must possess PC skills at an intermediate level. Ability to use the Internet. 

• Ability to learn compliance and law issues. 

• Committed to supporting a strong culture of compliance and risk awareness.

Equipment Used

• PC, laser printer, calculator, copy machine, scanner, fax, typewriter, mobile services such as iPad and iPhone or similar.

Software Used 

• Word, Excel, PowerPoint, Adobe Reader, Horizon XE, FIS Image Centre, BAI Learning & Development, Verafin and various other financial institution platform systems.

Physical Demands

While performing the duties of this job, the employee is frequently required to work in front of a computer for extended periods of hours; use hands to finger, handle, or feel and talk or hear. Must be able to travel from location to location throughout the office and to other bank offices, clients, and outside meetings. The employee is occasionally required to reach with hands and arms; stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In-person work is required. Regular and prompt attendance is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office setting with low to moderate noise level work environment; and, at times in various other environments of the clients they meet with.

Equal Employment Opportunity & ADA Compliance:

Commercial Bank provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Equal employment opportunity applies to all terms and conditions of employment including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. To ensure equal employment opportunities to qualified individuals with a disability, Commercial Bank will make reasonable accommodations for the known disability of an otherwise qualified individual, unless undue hardship on the operation of the organization would result. We support and promote equal employment opportunity, human dignity, and racial, ethnic, and cultural diversity by taking positive steps to eliminate barriers that may exist in hiring and in employment practices. Discrimination of any type will not be tolerated