Associate, Inventory

About Vivrelle

Vivrelle is a premier luxury membership service providing members access to an exclusive inventory of high-end designer handbags, jewelry, and luxury accessories. As our community grows, maintaining seamless operations, absolute product authenticity, and pristine inventory accuracy is paramount.

About the Role

We are seeking a meticulous, proactive Associate, Inventory to lead key inbound merchandising operations. In this role, you will be the first line of touch for newly acquired luxury inventory—receiving shipments, facilitating 3rd-party authentication, generating web-ready listings, and managing RFID tracking.

The ideal candidate is a detail-oriented operational professional who thrives in a fast-paced environment, possesses a strong appreciation for high-end fashion, and excels at maintaining seamless, organized workflows.

Key Responsibilities

• Inbound & Receiving: Unpack, inspect, and log high-value luxury merchandise in a timely, organized manner.

• Authentication & Quality Control: Perform initial visual inspections and independently operate 3rd-party digital authentication hardware/software to verify every item, ensuring 100% catalog integrity before listing.

• Cataloging & Data Entry: Create detailed SKU listings and write accurate, enticing luxury product descriptions and condition notes for website upload.

• Asset Tracking & Security: Tag inventory using RFID and internal tracking systems to guarantee real-time stock visibility and security.

• Cross-Functional Communication: Collaborate with Buying, Merchandising, and Customer Experience teams to surface damage reports, inventory discrepancies, or operational bottlenecks promptly.

• Inventory Reconciliation: Participate in routine cycle counts, stock audits, and physical reconciliation.

• Workspace Management: Maintain a secure, immaculate, and highly organized inventory processing area.

• Events & Special Projects: Support operational execution and on-site inventory logistics for high-level initiatives on an ad-hoc basis, including pop-up shops, retail locations, seasonal activations, and selling events as needed.

Qualifications & Key Skills

• Experience: 1+ year in inventory, e-commerce fulfillment, logistics, or premium/luxury retail operations.

• System Savvy: Familiarity with Excel/Google sheets is essential. Experience with inventory management software, ERPs, or e-commerce platforms is a plus. 

• Luxury Product Awareness: Prior exposure to or a keen passion for luxury handbags, fine jewelry, and high fashion is strongly preferred.

• Attention to Detail: Precision in capturing serial numbers, condition nuances, and SKU attributes.

• Physical Requirements: Ability to lift, move, and organize boxes/merchandise up to 30 lbs and stand for extended periods during receiving shifts.

• Soft Skills: Highly organized, proactive problem solver with strong verbal and written communication.