ACA/ Manager of Financial Services

ACA | Manager of Financial Services

Salary:$85,995.00 (D.O.Q)

SECTION I - JOB DESCRIPTION

SUMMARY

Assists the County Auditor in the management of Payroll & Accounts Payable Divisions of the Cameron County Auditor's Office. Requires qualified individual to understand, interpret and follow federal, state and local guidelines related to governmental accounting & preparation of Annual Financial Comprehensive Report (ACFR). Ensure IRS compliance of county-wide vendor payments & employee compensation. Acts as the County Auditor 's liaison and coordinates special projects. Make recommendations to the County Auditor and 1st Assistant Auditor on procedures for County financial operations. This position is under the direction of the County Auditor.

ESSENTIAL FUNCTIONS

• Oversee all functions of county-wide payroll and accounts payable divisions

• Develop and implement policies, procedures, and workflows that strengthen internal controls and improve efficiency
• Supervise, train, and evaluate staff.

• Performs difficult, complex and specialized assignments in the fiscal administration of County operations
• Provides technical support for other county departments on special projects as assigned

• Special Projects and other duties as assigned

Accounts Payable Division

• Ensure compliance with county policies, procurement regulations, contractual terms, and applicable legal requirements
• Manage vendor relationships, resolve discrepancies, and ensure accurate and timely payments
• Serve as a backup for accounts payable staff, performing accounts payable processing when needed to maintain continuity of operations
• Responsible for year-end closing processes, including W-2 and 1099 preparation

Payroll Division

• Ensure payroll compliance with federal, state, and local regulations, including FLSA rules, payroll tax laws, and reporting requirements.
• Review and approve payroll calculations, reports, and reconciliations
• Serve as a backup for payroll staff, performing payroll processing when needed to ensure timely and accurate payroll cycles
• Responsible for year-end closing processes, including county-wide compensation adjustments

Annual Comprehensive Financial Report (ACFR)

• Assist the 1st Assistant Auditor with the County's annual year-end financial report including compiling schedules, fund consolidation, and reconciling financial statements
• Prepare schedules and disclosures for the following GASB requirements:

1. GASB No. 68 Pensions
2. GASB No. 75 Other Post Employment Benefits
3. GASB No. 87 Leases
4. GASB No. 96 Subscription-Based IT Arrangements

• Coordinate with external auditors and other departments to ensure complete, accurate, and timely submission of ACFR and GASB-related documentation

SECTION II-JOB REQUIREMENTS

EDUCATION AND EXPERIENCE

Bachelor's degree in Accounting or closely related field.

Preferred: 3 - 5 years supervisory experience in accounting, audit and/or preparation of financial statements, preferably with a government entity.

KNOWLEDGE, SKILLS, AND ABILITIES

Good working knowledge of operating procedures and office administration; excellent verbal and written communication skills; skills in operating computer and basic office equipment; ability to communicate effectively with diverse groups of individual utilizing tact and diplomacy; ability to effectively respond to questions and complaints; ability to establish and maintain effective working relationships with County employees, Elected/Appointed Officials, governmental representatives, precinct constituents, outside agencies and the general public; ability to work independent of direct daily supervision, ability to analyze problems and develop solutions, adapt to rapidly fluctuating situations as well as handle multiple simultaneous projects.

SECTION III-JOB DIMENSIONS

CONTACTS

External Contacts: General public and/or other agencies.

Internal Contacts: Constant contact with Elected/Appointed Officials, Division/Department Heads, subordinates, and frequent contact with other County Employees. Communicating is primarily face-to-face, via telephone, and through written communication.

RESPONSIBILITY

Will have supervisory responsibility over Auditor Staff; will handle confidential information.

DIFFICULTY

Independent judgment is required for all duties. Coordination with staff for team work; coordinates with peers to meet required reporting.

GUIDANCE

Employee maintains a level of independence; must be able to work independently, self disciplined. Employee selects appropriate procedures required to complete work assignments through accounting/auditing procedures.

WORKING CONDITION

Physical requirements include lifting/carrying 10 lbs. occasionally; visual acuity, speech and hearing; hand and eye coordination, and manual dexterity necessary to operate computer keyboard and basic office equipment; subject to sitting for long periods of time, standing, walking, reaching, twisting and handling to perform the essential functions. Working conditions are primarily inside an office environment.

This is a critical staff position in the event of County emergency.

This is not a Civil Service covered position.

Benefits: Cameron County Offers Excellent Fringe Benefits, Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program.