Executive Assistant - Talent Services

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Executive Assistant - Talent Services – JLL

What this job involves:

The Executive Assistant - Talent Services serves as the strategic liaison and primary point of contact for executive recruiters, Human Resources Business Partners, and hiring managers throughout the executive offer and onboarding process. You will provide specialized support for C-suite and senior leadership recruitment initiatives, ensuring seamless coordination and white-glove service delivery for high-stakes executive placements. Operating as a trusted advisor to leadership teams, you will manage complex, confidential recruitment processes while maintaining the highest standards of professionalism and discretion required for executive-level talent acquisition. This role requires availability during working hours across both US and EMEA time zones to support global hiring needs.

What your day-to-day will look like:

• Support, drive, and communicate policy and procedures regarding the hiring process

• Create job requisitions based on received information with meticulous attention to detail

• Assist in design and execution of programs and processes enhancing the applicant-to-hire experience for executive-level candidates

• Manage complex offer letter creation processes, including appropriate approvals for customized executive compensation packages and add/removals from standardized letters

• Initiate background and drug screening appropriate by client, fully understanding requirements based on client accounts and adjudicating based on company guidelines and pre-determined approval levels

• Provide maintenance entry adjustments as needed on all employee activities including salary, location, and supervisor changes

• Utilize the Workday environment for pre-hire and manage hire processes, maintain all employee data and file information, and appropriately follow up on needed employee information including I-9s

• Coordinate and schedule interviews across multiple time zones, demonstrating flexibility and responsiveness

• Answer employee onboarding questions including payroll and benefit-related inquiries with quick response times 

• Coach business partners on appropriate processes and guidelines in connection with the hiring process 

• Support transition of new hire entry into PeopleSoft if needed 

• Ensure all proper new hire setup is achieved and first-day pay is correct 

• Participate in additional projects as needed 
   

Required Qualifications:

• Minimum 5-7 years executive assistant experience supporting multiple high-level senior executives

• Previous recruitment experience at a coordinator or specialist capacity

• Experience supporting executive-level hiring processes and providing white-glove service to senior leadership outside of the local market

• Experience with PeopleSoft, Excel, and Word

• Knowledge of working with HR processes and procedures

• Excellent verbal and written English communication and active listening skills with ability to professionally interact with C-suite executives

• Demonstrated ability to create complex, customized offer letters for executive positions
   

Preferred Qualifications:

• Experience with Workday

• Strong attention to detail with ability to manage high-stakes, confidential hiring processes

• Quick response time and ability to prioritize urgent requests from leadership

• Ability to work independently and in a team environment

• Flexibility to work during US and EMEA business hours to support global operations

• Proactive and highly motivated

• Highly organized with experience working in high-volume environments while maintaining quality standards

• Exceptional organizational skills with ability to manage multiple executive-level searches simultaneously across different time zones[Source: JLL Job Description Template.docx]

Location:

On-site –Belen, CRI

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Jones Lang LaSalle ("JLL") está comprometida a trabajar con personas con discapacidades y proporcionarles accesibilidad. Si necesita un ajuste razonable para cualquier parte del proceso de empleo – incluyendo la candidatura en línea y/o el proceso general de selección – puede enviarnos un correo electrónico a [email protected]. Este correo electrónico es solo para solicitar un ajuste razonable. Por favor, dirija cualquier otra consulta general de reclutamiento a nuestra página Contáctanos > Quiero trabajar para JLL.