Travel and Accommodation Coordinator

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples’ courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don’t stand still – there are always opportunities to do more and do better.

• Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.

• Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.

• Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us – it’s a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You’ll find us partnering with local and national community groups, like Clontarf Foundation and Black Dog Institute, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.

• Do we offer a ‘competitive’ salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.

What’s on offer?

An exceptional opportunity has arisen for a capable and highly organised Travel and Accommodation Coordinator to play a key role in supporting the delivery of a nationally significant Defence infrastructure project on the Cocos (Keeling) Islands, located in Australia’s remote north-west Indian Ocean Territory.

This is an exciting FIFO opportunity for a proactive professional who enjoys working in a dynamic environment and being at the centre of day-to-day project coordination. In this varied role, you will be responsible for coordinating the travel, accommodation, and mobilisation requirements, while also supporting community engagement, reporting, subcontractor coordination, document control, and broader site administration. It is a position that offers variety, responsibility, and the chance to contribute to the smooth operation of a busy and high-performing project team.

The projects travel and accommodation strategy consists of both temporary village and local accommodation providers, with air travel facilitated by both charter and regular passenger transport (RPT) flights.

With project certainty through to the end of 2029, this role offers long-term stability and genuine responsibility.

Key responsibilities

• Undertake roster, travel, accommodation, village, and mobilisation activities in accordance with approved project processes, procedures, and requirements.
• Maintain accurate, timely, and consistent information across all travel, accommodation, mobilisation, and reporting systems.
• Build and maintain positive working relationships with internal and external stakeholders, and subcontractors.
• Communicate professionally and effectively with personnel at all levels, providing clear and timely information.
• Work collaboratively with the broader project team while also managing responsibilities independently.
• Contribute to the smooth day-to-day operation of project administration in both office and village-based settings.
• Provide general administrative support, including document control, assisting with bookings, and other site-based events as required.

How you’ll connect to the role?

• Previous experience in FIFO travel coordination, travel booking, remote camp administration, project administration, or a similar role.
• Strong organisational skills and attention to detail.
• The ability to manage competing priorities in a dynamic environment.
• Clear, professional communication skills.
• A flexible, professional, and solutions-focused approach.
• A collaborative approach, with the ability to work independently.
• Proficiency in Microsoft Excel, Word, and Outlook.

This is an excellent opportunity for a motivated professional to join an excellent team in a varied, fast-paced and exciting role. With strong support and genuine opportunities for development, this position offers an exciting environment where no two days are the same.

Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone.

We are committed to reconciliation and building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities.

If our values resonate with you, please submit an application for the position. If you’re not sure that you meet 100% of the selection criteria, that’s okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan.

For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand and the South Pacific.