Legal Assistant

At Sony Music Publishing (“SMP”), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at https://www.sonymusicpub.com/en.

Why join Sony Music Group?

Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.

This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.

Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

Job Purpose: The Legal Assistant provides comprehensive administrative and legal workflow support to the attorney team handling commercial and entertainment agreements and related legal matters. The ideal candidate is a detail-oriented, proactive professional who thrives in a fast-paced environment and handles confidential information with discretion, integrity, and professionalism. This role requires strong organizational skills, sound judgment, the ability to manage multiple priorities, and a commitment to delivering excellent service to internal stakeholders and external partners.

What You’ll Do:

Legal Matter Support

• Support contract intake, monitor assigned matters, and promptly follow up or escalate missing information, stalled items, and approaching deadlines.
• Coordinate the collection of contextual information, supporting documents, and approvals from internal stakeholders.
• Receive and route routine reviews and legal notices (e.g., Certificates of Insurance, visa support documentation, letters of direction, termination notices) to applicable specialists and track through completion.
• Prepare agreement summaries, deal summaries, approval memoranda, and other routine documents using attorney instructions and approved templates; proofread and finalize materials for attorney review.
• Prepare clean execution copies and signature packages, confirming all documents, exhibits, and approvals are complete and properly organized.

Approvals, Execution, and Post-Execution Coordination

• Circulate deal approval memoranda to appropriate stakeholders and proactively follow up on outstanding approvals.
• Coordinate agreement execution through DocuSign or other approved processes, including routing signature packages, monitoring status, and escalating delays.
• Distribute fully executed agreements and related materials; update matter records and confirm documents are properly stored.
• Coordinate post-execution activities, including initiating payment requests and supporting smooth handoffs to contract administration, finance, and business teams.

Tracking, Records, and Workflow Management

• Maintain trackers and matter-management tools for agreements, approvals, execution status, and renewals; provide clear status updates to attorneys.
• Maintain organized legal files in accordance with department naming, filing, and storage practices.
• Assist with maintaining templates, checklists, and intake forms.
• Identify recurring administrative or workflow issues and suggest practical improvements.

Attorney Support

• Manage calendars and coordinate meetings and training sessions, including scheduling, materials preparation, and follow-up.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Prepare and process expense reports and reimbursements.
• Triage incoming requests, gather necessary context, and route to the appropriate attorney or contact.
• Provide general administrative support, including handling correspondence, ordering supplies, and supporting special projects.

 Who You Are:

• 3-5 years of experience providing administrative or legal support in a corporate/In house counsel legal department, law firm, or professional services environment.
• Tech savvy, skilled with intermediate to advanced expertise using the M365 suite (especially Excel, Word, and Lists); hands-on experience with project management tools (e.g., JIRA) and e-signature platforms (e.g., DocuSign), and a drive to master new systems; experience with Power Platform preferred.
• Highly organized, detail-oriented, and able to manage multiple priorities, work independently, collaborate effectively, meet deadlines, and follow matters through completion.
• Proactive and service-oriented, with sound judgment and clear written and verbal communication skills.
• Able to handle confidential and sensitive information with discretion and professionalism.
• Best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees, including senior management, songwriters, managers, and attorneys.
• Comfortable working collaboratively and providing a high level of support to direct supervisors.
• High emotional intelligence and the ability to maintain composure in high-stress situations.
• Strong sense of urgency and responsiveness.
• Must be a fast learner and agile, able to adapt quickly to changing priorities and new systems.
• Consistently demonstrates advanced problem-solving skills, exercises sound judgment, and makes independent decisions.
• Strong follow-up skills and the ability to independently track and follow through on action items.
• Ability to work standard 37.5 hours weekly, plus overtime if needed.
• Must be authorized to work in the United States.

What We Give You:

• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

DISCLAIMER:

The anticipated annual base salary for this position is:

$52,800.00-$75,400.00

This range does not include any other compensation components or other benefits that an individual may be eligible for.  The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above.

Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.

We are aware that unauthorized individuals or organizations may attempt to solicit personal information or payments from job applicants by impersonating our company through fraudulent job postings.  We take these matters seriously but cannot control third-party websites. To protect your personal information, please verify that any job posting you respond to also appears on our official Careers page: www.sonyjobs.com.  Please also be advised that we never request personal identifying information (such as Social Security numbers, bank details, or copies of identification documents) during the initial stages of our application process.  If you have any doubts about the authenticity of a job posting or communication, please contact [email protected] before submitting any information.

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