Administrative Specialist II

Agency

Adult Correction

Division

COO - Administration

Job Classification Title

Administrative Specialist II (S)

Position Number

60061938

Grade

NC09

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position provides advanced administrative and operational support to the North Carolina Department of Adult Correction’s Central Human Resources section and four Regional Employment Offices. The position independently coordinates office operations, procurement activities, financial transactions, records management, scheduling, access requests, and administrative services in accordance with State and agency requirements.

Key Duties Include:
- Coordinate daily office operations, including reception coverage, telephone routing, mail distribution, conference room scheduling, and administrative correspondence.
- Schedule candidate interviews and communicate logistical information to hiring managers, applicants, and HR staff.
- Process procurement requests, invoices, supply orders, Procurement Card reconciliations, and supporting transactions in systems such as NCFS or eProcurement.
- Maintain inventory records and coordinate warehouse orders, nameplate requests, surplus property, vehicle reservations, and work orders.
- Process travel reimbursements, badge requests, NCID access requests, and related administrative documentation.
- Maintain confidential administrative and financial records in SharePoint or other designated electronic filing systems.
- Monitor administrative workflows, purchasing records, CNTR documentation, and supporting records for accuracy and compliance.
- Respond to routine inquiries and provide administrative support to HR staff, management, employees, applicants, or external partners.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $41,206 - $72,113

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience coordinating office operations, such as reception services, scheduling, mail distribution, travel documentation, or access requests

• Proven experience processing procurement or financial transactions using systems such as NCFS, eProcurement, Procurement Card platforms, or comparable systems

• Documented experience reconciling invoices, purchasing records, Procurement Card transactions, or related financial documentation

• Demonstrated experience maintaining data and records in electronic records systems, HR Systems, or document-management platforms

State Benefits Information:

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options

• Retirement Plans

• NCFlex Supplemental Benefits

• Paid Vacation, Sick, and Community Service Leave

• Paid Parental Leave

Visit the State Benefits website for additional information.

About The Division of Human Resources:

The Division of Human Resources provides support and strategic direction for personnel operations within the Department of Adult Correction. This includes recruitment, compensation, classification, employee relations, policy development, benefits, and organizational development. HR ensures compliance with state and federal laws and works to enhance employee engagement and workplace culture.

Supplemental Application Information:

Application Process

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)

• Full work experience details

• Certificates and licenses, if applicable

• Education must be from appropriately accredited institutions.

• Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.

• Applicants may be subject to a criminal background check and drug screen.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. 

• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience

OR

Equivalent combination of education and experience

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Santino East

Email:

[email protected]