Senior Accounts Payable Specialist

Description

Square One Concepts, a leading restaurant group known for its innovative concepts and exceptional culinary experiences, is seeking an enthusiastic and talented individual to join our team as a Senior Accounts Payable Specialist. With multiple locations across various cities, we offer a dynamic and fast-paced work environment where creativity and passion for food are valued. Square One Concepts manages Bourbon & Bones Chophouse & Bar, Cold Beers & Cheeseburgers, The Original Arcadia Tavern, Pacific Beach Shore Club, Nook Kitchen, Grouchy Grizzly, and Wasted Grain.

Job Summary:

The Senior Accounts Payable Specialist will be responsible for receiving, reviewing, and entering AP invoices; working with vendors to ensure timely invoice receipt; reconciling statements; and performing other related tasks. This role plays a critical part in ensuring the smooth operation of the company's financial activities and maintaining strong relationships with vendors and suppliers.

Duties/Responsibilities:

• Ownership of the AP payments process, including but not limited to: processing weekly payments, uploading information into banking for positive pay, and vendor communication regarding payment status.
• Audit AP invoices and AP vendors for accuracy and complete documentation.
• Resolve missing invoices/issues for EDI, Fintech, Amex, recurring, and special handling. 
• Reconcile AP statements and request missing invoices for all vendor groups. 
• Ensure AP aging's are up-to-date and accurate.
• Complete credit and vendor applications, provide W-9 and “customer” information for A/R, Landlords, etc. 
• Complete tracking documents for special handling such as licenses/permits, recurring invoices, music rights, etc. 
• Subject matter expert for vendor setup, process to track entry method and payment type, etc.
• Collaborate with cross-functional teams to obtain necessary approvals and documentation for payment processing.
• Daily/weekly/monthly deadlines as required by the role.
• Support the Finance team with ad-hoc projects and assignments as needed.
• Performs other related duties as assigned.

Requirements

Required Skills/Abilities:

• Proven experience and aptitude in high volume AP roles (2-3 years minimum).
• Exceptional attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Experience in multi-unit businesses and industries (restaurant experience a huge plus).
• Novice to intermediate proficiency utilizing accounting software and MS Excel.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willing to meet deadlines and stay on schedule that sometimes extend beyond the typical 40 hours/week work schedule.

Systems Used:

• Paylocity (HR, payroll, and employee Information)
• Ottimate/Plate IQ (invoicing & payments)
• Margin Edge/Cogswell (inventory management system)
• Restaurant 365/Sage Intacct (finance ERP system)
• Microsoft 365
• Dropbox/One Drive

Education and Experience:

• Bachelor's degree in accounting, finance, or a related field is preferred and/or 2-3 years of direct experience in the role or related roles.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Prolonged periods of standing and working.
• Must be able to lift at least 15 pounds.

Benefits & Perks:

• PTO
• Dining discounts – 50% off your meal at any Cold Beers & Cheeseburgers and 25% off your meal at any Bourbon & Bones 
• Corporate shoe program through Shoes for Crews and Skechers 
• Competitive pay 
• Flexible scheduling (3 days in office, 2 days remote after training period)
• Medical, dental, and health benefits
• Weekly pay
• 401(k)