Business Systems Specialist

Job Title

Business Systems Specialist

Location : Location

US-

Overview

Company: Yugo

Community: Corporate Support

Location: Austin, TX (preferred)Position Title: Business Systems Analyst 

Position Classification: Salary /  Exempt

Compensation: $70,000 - $80,000 / annually

 

Yugo is a global leader in student housing dedicated to creating exceptional living experiences for students around the world. With a presence spanning more than 14 countries and 120 cities, Yugo combines innovation, community, and purpose to redefine student living. In the U.S., Yugo operates nearly 40,000 beds across 88 properties in 28 states, delivering vibrant communities designed to support student success both personally and professionally. Guided by its Live Your Best Life philosophy, Yugo fosters sustainability, personal growth, and career development while building an inclusive, collaborative, and forward-thinking culture for residents and team members alike.

We are looking for a Business Systems Specialist to join our growing team and serve as a critical resource for the day-to-day support, optimization, and adoption of technology platforms used across our student housing portfolio. This role bridges the gap between operations and technology, ensuring our teams have the tools, training, and support they need to deliver exceptional resident experiences.

Responsibilities

Reporting to the Director of Business Systems & Integration, here’s what you’ll be doing!

System Support & Administration

• Serve as a first-line support resource for business systems including Entrata, Elise AI, and other property management and leasing tools
• Troubleshoot system issues, escalate bugs to vendors, and track resolution timelines
• Manage user accounts, permissions, and access controls across all platforms
• Monitor system performance and proactively identify areas for improvement
• Maintain system integrations and coordinate with vendors on updates and patches

 

AI & Automation Tools

• Support the configuration and optimization of Elise AI and other conversational AI leasing tools
• Monitor AI performance metrics, lead response rates, and conversation quality
• Assist in building and refining automated workflows, chatbot scripts, and lead nurturing sequences
• Collaborate with leasing teams to ensure AI tools align with leasing goals and brand voice

 

Entrata Platform Management

• Support day-to-day operations within the Entrata property management platform, including:
• Leasing & application workflows
• Resident portals and communication tools
• Maintenance and work order management
• Reporting and dashboard configuration
• Assist in building custom reports and dashboards to support operational decision-making
• Coordinate with Entrata support and account management for escalated issues

 

Training & Enablement

• Develop and deliver training materials, SOPs, and how-to guides for onsite teams
• Conduct onboarding training for new hires on all relevant technology platforms
• Host recurring training sessions, webinars, or office hours to drive platform adoption
• Maintain a centralized knowledge base for system documentation and FAQs

 

Process Improvement

• Partner with operations, leasing, and marketing teams to identify workflow inefficiencies
• Recommend and implement system configurations that improve team productivity
• Participate in new software evaluations, pilots, and rollouts
• Gather feedback from end users and communicate product enhancement requests to vendors

 

Data Integrity & Compliance

• Ensure data accuracy and consistency across all platforms
• Support audit processes and data cleanup initiatives
• Help enforce data entry standards and best practices across the portfolio

 

What else?

This list is by no means comprehensive but in short, your main responsibility is to ensure that we deliver the best possible experience for our students; supporting them to live their best life while driving great student engagement and customer service in our spaces. 

Qualifications

Sound good so far? Here’s what you’ll need to thrive in this role!

• Bachelor's degree in Business, Information Systems, Real Estate, or a related field or equivalent experience
• 1–3 years of experience in a systems support, property management, or operations role
• Experience working in student housing, multifamily, or real estate strongly preferred
• Hands-on experience with Entrata or similar property management software (Yardi, RealPage, etc.)
• Familiarity with AI leasing tools such as Elise AI or similar platforms
• Strong communication skills with the ability to explain technical concepts to non-technical users
• Excellent problem-solving skills and attention to detail

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

As part of the Yugo team, you are eligible for a competitive salary, bonus eligibility, comprehensive benefits and more! Here’s a snapshot of what we offer;

• Competitive salary
• Generous benefits package! Including health, dental and vision
• 401k + 4% employer matching
• Three weeks of PTO
• Paid Wellness Time
• 11 paid Holidays
• Minimum one-week paid wellness time
• Paid Parental Leave
• 1 Paid Volunteer Day
• 1 Paid YuDay
• Company paid STD, LTD and Life insurance

 

At Yugo, we believe in creating a culture where everyone belongs and feels empowered to do their best work. If you're looking to make an impact in a people-first environment, apply today!

Equal Opportunity Employer

We are proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, protected veteran status, or any other status protected by applicable law.

Min

USD $70,000.00/Yr.

Max

USD $80,000.00/Yr.