Operations Office Manager

Title: Operations Office Manager
Reports To: VP of Finance and Operations
Status: Full-time, 12-month position
Classification: Salary, Non-Exempt

The Operations Office Manager primarily manages the administrative functions of the Operations department with additional support given to the Finance department.

Essential Functions

• Processes work orders through the maintenance ticketing system and provides status reports to appropriate parties as needed.
• Schedules work with 3rd party vendors and communicates effects of work on facilities.
• Manges warranty and related operations paperwork and service records.
• Works with the facilities coordinator on the management of facilities for events and other uses by the school community.
• Assists with risk management processes including the management of certificates of insurance and appropriate coverages for 3rd parties on campus.
• Provides administrative assistance to the Vice President of Finance and Operations.
• Serves as a backup to certain financial control and processing functions within the finance office.
• Create, manage and assist with ad hoc processes and reports as requested.

Qualifications

• Bachelor’s degree preferred.
• Preference of at least two years in a professional office setting.
• Ability to communicate effectively with people at all levels in the organization.
• Ability to effectively deal with multiple priorities, functions and activities.
• Working knowledge and skill of basic business software, including word processing, spreadsheet and data base tracking systems.

Physical Requirements and Work Environment

• Occasionally lift up to 30 pounds.
• Generally works in standard office conditions and climate.
• Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.
• May work at a desk and computer for extended periods of time.

September 2026