Sr Administrative Specialist: Mental Health Division

Reporting directly to a Juvenile Services Manager or Director, responsible for providing advanced administrative support to the Mental Health division.

 

• Provides direct customer service either in person or on the telephone
• Creates and maintains various reports related to assigned division
• Creates and maintains forms, worksheets, and informational materials
• Creates and maintains database records
• Ensures comprehensive filing systems are maintained and up to date
• Assists in planning and executing special projects and events
• Assists with policy and procedure updates
• Copies, files and audits invoices
• Enters and verifies data within the Juvenile Case Management System (JCMS) database
• Cross-trains with office staff in other areas to ensure continuity of departmental operations
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Specialized Assignments (in addition to the duties above):

Mental Health Assignment

• Provides lead administrative and coordination support to Wilco Youth Behavioral Health Taskforce 
• Provides preparation and coordination for mental health conferences and events
• Disseminates updates and communication to community stakeholder distribution list
• Assists department with supplies and resources

ORGANIZATION RELATIONSHIPS

• Reports directly to – Juvenile Services Manager or Director
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged standing, sitting, walking, reaching, twisting, pushing, pulling, kneeling, bending, talking, and listening
• Position involves some driving related to errands and meetings

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Occasional contact with persons accused or adjudicated of crimes

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• High School diploma or equivalent
• Two (2) years of clerical experience in a professional office environment
• Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment

• Valid Texas driver’s license

PREFERRED QUALIFICATIONS 

• Three (3) years of clerical experience 

EMPLOYMENT TESTING 
Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: Yes
• Psychological exam: No
• Additional: Child Abuse Registry Check

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.  
 

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.