- Workplace
- Remote
- Type
- Full-time
- Department
- Administration
- Experience
- 3+ years
- Source
- RecruiterFlow
Description
Hi there! We are South and our client is looking for a Personal/Executive Assistant!
Note to Applicants:
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Eligibility: This position is open to candidates residing in Latin America.
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Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
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Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
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Interview Policy: The use of artificial intelligence (AI) tools during interviews are strictly prohibited.
- Note: As part of the final stages of the selection process, contractors may be asked to provide professional references for a reference check. If you're selected, you may also be asked to update their LinkedIn profile. 🙂
About the Company
We are a small, family-owned furnished rental company managing properties in Florida and Cabo San Lucas. We are looking for a highly organized and dependable Personal / Executive Assistant to provide direct support to the business owner.
About the Role
We are looking for a full-time Personal / Executive Assistant to support the business owner, with approximately 90–95% of the role focused on supporting the owner directly.
This person will be responsible for keeping schedules, administrative tasks, communications, and logistics organized and running smoothly. The ideal candidate is proactive, detail-oriented, flexible, and comfortable managing multiple priorities independently.
Key Responsibilities
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Manage and maintain the executive’s calendar and schedule.
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Coordinate meetings, appointments, and other commitments.
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Provide day-to-day administrative and personal support.
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Manage communications and follow up on pending items.
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Coordinate with the accountant, bookkeeper, and other external contacts.
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Research and book domestic and international travel, including flights, hotels, and transportation.
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Assist with administrative coordination and logistics across the business.
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Keep track of priorities, deadlines, and follow-ups.
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Support additional tasks as needed to help the business owner stay organized and focused.
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Be available to work Saturdays when needed.
Requirements
Must-Have
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Fully bilingual in English and Spanish, both written and spoken, with strong comprehension skills.
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3+ years of experience as an Administrative Assistant and/or Executive Assistant.
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Experience managing multiple priorities, administrative coordination, and logistics.
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Strong calendar management skills.
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Excellent organization and attention to detail.
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Strong follow-up and multitasking skills.
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Ability to work independently and proactively.
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Dependable, reliable, and responsible, with the ability to work without distractions.
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Strong AI comprehension and ability to work with AI tools as part of daily administrative tasks.
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Fully functioning home office with a dedicated workspace, phone, printer, and scanner.
Preferred
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Proficiency with Microsoft Office Suite and/or Google Sheets and Docs.
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Experience researching and booking flights, hotels, and transportation for executive domestic and international travel.
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Previous experience supporting a business owner or executive.
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Real estate experience is a plus, but not required.
If this opportunity sounds good to you, send us your resume!
