Supply Chain Commercial Lead

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation.  For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.”  JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job.

The Supply Chain Commercial Lead will be responsible for managing subcontractor contracts, change orders, purchase orders (POs), invoicing, and inventory management to ensure effective oversight and administration of contractual agreements throughout the project lifecycle. The position will report to the Commercial Manager.

Essential Functions & Responsibilities

Manage Material Buyout/Contracting

• Review and Validate materials bids against the plans, specifications and material take-offs.

• Obtain, evaluate and negotiate material pricing with vendors.

• Manage data entry within the purchase order process: creating PO’s, receiving, and issuing materials.

• Manage contract package creation and execution.

• Review and Validate Contract Documents and SOV's for each trade.  

• Interview and Validate capabilities of each vendor 

• Set Up issuance of contracts on schedule. 

• Responsibility to Meet all deliverables per timelines per the project startup checklist 

Manage Contracts, Plan Changes, Change Orders

• Provide materials costs for change orders.

• Oversee and support the Commercial Specialist in Sage.

• Verify change order costs are accurate and valid. 

• Coordinate change orders with the Commercial Specialist to submit for review in Sage.

• Collaborate with the Precon Team and reach out to vendors for material costs on plan changes.

• RFI's will generate subcontractor change orders. The Commercial Lead validates pricing of the change order and coordinates with the Commercial Specialist to submit the change order through Sage and release materials.

• As ASI’s are released and RFI’s are produced the Commercial Lead will work with the Preconstruction team to ensure accurate QTO’s are provided. The Commercial Lead will reach out to vendors for pricing and submit for approval.

Inventory Management Audits & Invoicing Alignment

• Perform weekly audits to ensure the Supply Chain Operations team is receiving and issuing material.

• Work directly with the AP team to align between received material and invoiced material.

• Ensure materials are reconciled and PO’s are closed at the end of a project.

Lead Project Close Out 

• Create Job Specific close out template

• Ensure all PO's are reconciled and closed out for the project.

• Ensure that future billings are cut off from being billed to the project.

• Manage the warranty, O&M, as-builts and Procore documentation is uploaded by the milestone-validation lead.

Expectations  

• Act as a representative and advocate of JPI’s culture and guiding principles  

• 5 day (Monday-Friday) Physical Co-location  

• Daily Collaboration  

• Thorough knowledge of contracts and project financials. 

Manage Material Buyout/Procurement/Contracting

• A minimum of 3 subcontractors per trade have submitted a SOW and a SOV bid for the project. The Commercial Lead is to validate, assess, negotiate and award subcontracts.

• The Commercial Lead works with the Commercial Specialist to set up Procore Correspondence and document all required contract documents. They also collaborate to set up Sage Sales Orders and Purchase Orders.

Lead Project Close Out Process 

• The Commercial Lead is responsible for managing subcontractor warranty letters, O&M letters, as-built drawings, and Procore closeout documentation.

• The Commercial Lead is also responsible to ensure that financials are fully settled. PO’s are fully reconciled and closed.

Policies, Forms, Templates & Reports 

• Buyout Log

• Buyout Log Dashboard   

• Procore Correspondence Tools  

• SOV Templates 

• Sage Sales Order Job Aid

• Sage Purchase Order Job Aid

• Sage Change Order Job Aid

• Sage Reports

• Initiation Sheet / LOI Templates  

• Close out template.  

Non-essential Functions & Responsibilities

• Other duties as assigned

Education, Work Experience, & Physical Requirements

• Bachelor's degree in related field or equivalent experience

• 5+ years' experience in a business or professional setting (inclusive of non-profit or government roles).

• Proven experience in an executive support role or similar position.

• Excellent organizational and leadership skills.

• Strong interpersonal and communication abilities.

• Proficiency in using business software and tools, including MS Office and project management applications.

• Ability to handle confidential information with discretion.

Why work for us?
 

We have a 35-year track record of developing multifamily communities with responsibility, accountability, and integrity.  Our stated purpose is to:

• Transform Building

• Enhance Communities

• Improve Lives

 

JPI has an ambitious and exciting vision for how we will achieve this, which makes for a positive and dynamic work environment, with many opportunities for personal development and growth.  As well as our highly competitive offering of compensation and benefits, we are committed to:

• Transformative careers in a transformative company

• Comprehensive training and development

• Promotion from within at all levels of the organization

• Borderless Careers, based on performance, potential, and personal ambition

Industry Recognition

• NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder

• Real Page – Most active multifamily developer in DFW for the past 8 years

• Dallas Business Journal Best Places to Work – 2023

• Dallas Business Journal – Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more, including:

• Competitive Bonus Program

• 4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)

• 11 Holidays and 8 Early Release Days

• Medical, Dental, Vision, and Life Insurance

• 401(k) with Company Match (Up to 5% Match)

• Health Savings Account

• Flexible Spending Accounts (Dependent & Medical Reimbursement)

• Paid Parental Leave

• Paid Volunteer Time

• Tuition Assistance

• Phone Reimbursement

• Associate Referral Bonuses