Financial Operations Manager

Company Description

About Publicis Groupe

 

Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in marketing communications and digital transformation. Driven by data, cutting-edge technology, and creativity, our solutions enable brands to provide customers with tailored experiences on a large scale. We utilize the Power of One operating model to integrate and develop competencies that create increasing business value for current and future clients. We are present in more than 100 countries and employ over 90,000 professionals. 

 

About Publicis ReSources

 

Publicis ReSources is the backbone of Publicis Groupe, the world's most valuable agency group. We are the only full-service end-to-end shared service organization in the industry, enabling Groupe agencies to innovate and transform for their clients.

 

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis ReSources has grown to 5,000 employees in over 66 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management.

Job Description

The Financial Operations Manager is responsible for ensuring the correct execution, control, and optimization of all the organization’s financial and operational processes. The mission of this role is to ensure the accuracy of financial information, efficiency in billing and control processes, and smooth coordination between financial, operational, and business teams. The role can be focused exclusively on MEDIA, which should be assessed to determine the most effective approach.

Responsibilities

1. Financial management and control

• Oversee the full billing cycle, including accruals, vendor invoice posting, invoice matching with purchase orders, and monthly closings, including the management of overdues, as well as executing both automatic and manual payments. Perform system reconciliations (AP and AR – GIP and ODIN).
• Manage internal and external incidents with vendors and ensure system reconciliation with accounting.
• Ensure compliance with internal accounting and financial policies.
• Maintain the integrity of relevant financial, tax, and legal documentation.
• Provide direct support to external audits and internal FMC reviews.
• Coordinate audit reviews, clarifications, and the provision of critical documentation with clients.
• Manage overtime and tactical costs.

2. Operational process optimization

• Improve, document, and standardize processes to increase efficiency and reduce errors.
• Identify operational bottlenecks and lead their resolution with internal and external teams.
• Participate in the transition or implementation of new financial or operational systems.

3. Internal stakeholder management

• Act as the main point of contact between GL Finance, AP/AR Operations, and business teams (Agencies).
• Ensure clear communication regarding timelines, control requirements, and process changes.
• Provide support to Agency operations and finance teams regarding financial processes: POs, billing, client profiles, compliance, etc.

4. Reporting and analysis

• Prepare monthly and ad hoc reports for financial management or operations.
• Analyze trends, variances, and key KPIs (margins, operating expenses, efficiency, operational cash flow).
• Manage operational financial forecasts and projections.
• Automate these KPIs as much as possible.

5. Vendor and client cycle control

• Oversee vendor creation, invoice validation, and payment management.
• Ensure corporate procedures are followed for approvals and controls.
• Align processes with Procurement and PMO teams when applicable

Qualifications

• Fluency in English and Spanish is required.
• Bachelor’s degree in Finance, Business Administration, Accounting, or a related field.
• 5–8 years of experience in financial control, operations, or auditing.
• Experience managing billing processes, financial close, and internal controls.
• Advanced knowledge of Excel and corporate financial tools.