Facility and Leasing Senior Manager, Administration

Key Areas of Responsibilities

• Oversee daily operations and maintenance of facilities to ensure safety, cleanliness, and efficiency.
• Manage lease agreements, including negotiating, drafting, and renewing contracts with tenants and vendors.
• Prepare management proposal papers and reports for submission to headquarters, providing detailed analysis and recommendations.
• Conduct property inspections and ensure compliance with safety regulations and standards.
• Coordinate with facility staff, vendors, and service providers to address maintenance and operational issues promptly.
• Develop and implement leasing strategies to maximize occupancy and revenue.
• Maintain accurate records of leases, tenant communications, and maintenance activities.
• Provide bilingual (Chinese and English) communication and support to tenants, vendors, and internal teams.
• Assist the Head of Admin in various administrative tasks, including reporting, documentation, and project coordination.
• Support the Head of Admin in developing operational strategies and improvement plans.
• Overseeing lease agreements to secure cost savings and manage related expenses through strategic negotiations and vendor relationship management.
• Maintain high lease renewal rates and minimize vacancy periods to ensure optimal utilization of office space.
• Executing facilities projects, renovations, or relocations on schedule and within allocated budget.
• Manage facility and leasing budgets effectively, staying within approved expenditure limits.

Requirements

• At least 10 years of proven experience in facility/ facility renovation management and leasing, preferably in commercial or corporate real estate.
• Fluent in both Chinese and English (spoken and written).
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Ability to analyze data and prepare comprehensive management proposals.
• Knowledge of building safety standards, legal requirements, and leasing procedures.
• Proficiency in MS Office Suite, report writing, and property management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Requirements

• Bachelor's degree in Architectural Design, Business Administration, Real Estate, Facilities Management, or related field.
• Experience in preparing reports and proposals for headquarters or senior management.
• Experience working in multicultural or international settings.

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