Clerical Aid

DEFINTION
Under close supervision to perform a wide variety of general clerical duties in an assigned department. Position will have public contact both in person and by telephone and will be responsible for general clerical duties which include filing, data entry, prepare and process documents, maintain, assemble files and/or distribute a variety of documents such as reports, correspondence, permits, applications, specifications and records and performs related duties as required.

POSITION SCHEDULE 
This is a part-time position with tentative work schedules of 9:00 AM to 1:00 PM or 1:00 PM to 5:00 PM. Work schedules are determined by the department supervisor and/or director based on the operational needs of the department. While a specific schedule cannot be guaranteed, employee availability will be taken into consideration when developing work schedules.

PHYSICAL CHARACTERISTICS & WORKING CONDITIONS
Light, sedentary work - lifting, carrying or pulling up to approximately 25 pounds; noise level in the working environment is quiet to moderately noisy.MINIMUM QUALIFICATIONS
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

EDUCATION

• Equivalent to the completion of 12 grade.   

EXPERIENCE

• One year of progressively responsible clerical experience or. Bi-lingual (English/Spanish) desired.

EXAMPLES OF DUTIES
Essential job functions may include, but are not limited to the following:

• Respond to requests for information from the general public or other internal departments and employees.
• Answer routine questions.
• Direct visitors to appropriate locations.  
• Screen incoming calls, take and transmit messages.
• Distribute mail.
• Make photocopies.
• Type, document scan, and file.  
• Type, enter data, or process routine documents and information.
• Compile data for routine reports.  
• May receive, sort, and distribute a variety of correspondence, records, and information to appropriate personnel and the public.
• May process a variety of forms and paperwork, using established procedures.
• File documents alphabetically, numerically, or by other prescribed method.
• May accept payment of fees/services.
• May maintain and process cash records.
• May perform other duties of a similar nature or level as required.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Safe work practices.
• Inventory maintenance principles.
• Spelling and grammar principles.
• Basic filing and recordkeeping principles.
• Modern office procedures.
• Basic mathematical concepts.
• Customer service principles

Skills:

• Use computers and related software applications.
• File and type.
• Provide customer service.
• Prioritize work.
• Perform multiple tasks simultaneously.
• Enter information into a database.
• Maintain various records and files.
• Interpersonal skills as applied to interaction with co-workers, supervisor, the public, etc.

Applications received by the filing date will be reviewed for accuracy, completeness and job-related qualifications.  A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process - which may be any combination of written, oral and/or performance exams. 

Applications for this recruitment must be submitted online only. An online application may be found at: governmentjobs.com/careers/sanger

Open Job Information Flyer and click "Apply" to begin the online application process. Failure to complete the job application or failure to follow the application instructions (such as the formatting of education or work experience) will result in the disqualification of the applicant.  Applications must be complete and received prior to the filing deadline. Amendments will not be accepted after the filing deadline. 

Resumes will not be accepted in lieu of a completed application. All statements made on the application are subject to verification; false statements will be cause for disqualification or discharge.

AN EQUAL OPPORTUNITY EMPLOYER

WOMEN, MINORITIES & HANDICAPPED INDIVIDUALS ARE

ENCOURAGED TO APPLY

SELECTION PROCESS: The qualifications of each applicant, as set forth in the application, will be continuously reviewed by the Personnel Department. Applicants whose applications clearly demonstrate they meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral and/or performance exams. A score of 70% or above is required to advance through each phase of the process. The City of Sanger reserves the right to change, alter, cancel, or modify examination parts and dates.