Program and Grant Manager

ICF is seeking an experienced mid- to senior-level Program and Grant Manager to support an anticipated multi-country international development project in Asia. This role will manage complex regional activities across multiple countries, helping ensure that work plans, budgets, deliverables, grants, subawards, consultants, and reporting requirements are coordinated effectively and implemented on time.

Working closely with the Project Director and technical leads, the Program and Grant Manager will serve as a central coordination point for project operations, grant management, partner coordination, financial tracking, procurement support, and implementation follow-up. The position requires strong attention to detail, sound judgment, and the ability to keep many moving parts aligned across headquarters staff, country teams, technical experts, subcontractors, and local partners.

This position is ideal for a highly organized program management professional with substantial experience supporting donor-funded or federally funded international projects, managing complex timelines and budgets, coordinating geographically dispersed teams, and maintaining strong compliance and documentation systems.

Key Responsibilities

Program Implementation and Regional Coordination

• Coordinate day-to-day implementation of complex regional activities across multiple countries.
• Develop, update, and maintain integrated work plans, implementation calendars, milestone trackers, and activity pipelines.
• Coordinate closely with headquarters, country teams, technical specialists, consultants, and partners to support timely execution of activities and deliverables.
• Monitor implementation progress and identify operational risks, bottlenecks, and resource needs.
• Support project startup, implementation, closeout, and transition activities.

Budget and Financial Management

• Lead project budget planning, forecasting, and expenditure tracking.
• Monitor project spending against approved budgets and work plans.
• Coordinate with finance and contracts staff to ensure timely financial reporting and compliance.
• Support preparation of budget modifications, financial analyses, and resource allocation decisions.
• Track consultant, subcontractor, and local partner expenditures and contractual obligations.

Coordination and Stakeholder Engagement

• Serve as the primary operational liaison among headquarters staff, country teams, technical specialists, consultants, advisors, and partner organizations.
• Coordinate regular planning meetings, implementation reviews, and project management discussions.
• Facilitate communication and information sharing across project locations and technical workstreams.
• Support engagement with government, private sector, worker, employer, and civil society stakeholders as required.

Contracts, Grants, and Compliance

• Oversee operational compliance with organizational policies and project requirements.
• Coordinate subcontractor, consultant, and vendor management processes.
• Support preparation and review of scopes of work, contract modifications, and procurement documentation.
• Ensure appropriate documentation, recordkeeping, and audit readiness.
• Work closely with contracts, finance, and project leadership to support effective project stewardship and accountability.

Reporting and Knowledge Management

• Coordinate preparation of project deliverables, technical reports, work plans, and management updates.
• Maintain project management systems, trackers, and documentation repositories.
• Support data collection and reporting processes in collaboration with technical and MEL teams.
• Ensure timely submission of operational information required for project management and reporting.

Team Support and Adaptive Management

• Support the Project Director in managing project priorities, timelines, and resource allocations.
• Provide operational leadership during project reviews and strategic planning processes.
• Contribute to adaptive management by helping translate implementation lessons into operational improvements.
• Foster effective collaboration across multidisciplinary and multicultural teams.

Required Qualifications

• Bachelor's degree in business administration, international development, public administration, project management, finance, or a related field.
• Minimum 10 years of progressively responsible experience managing large, complex international development projects.

Professional Skills

• Demonstrated experience supporting multi-country programs with annual budgets, multiple partners, and diverse stakeholder groups.
• Strong experience in project planning, budget management, implementation oversight, and operational coordination.
• Experience managing consultants, subcontractors, vendors, and partner organizations.
• Excellent organizational and problem-solving skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, and project management tools.
• Authorization to work in the United States.

Preferred Qualifications

• Master's degree in a relevant field.
• Experience supporting donor-funded international development programs.
• Experience overseeing project budgets, grants, contracts, subawards, or cooperative agreements.
• Experience managing projects involving governance, trade, labor, economic growth, institutional strengthening, regulatory systems, supply chains, or workforce development.
• Experience coordinating geographically dispersed teams across multiple countries and time zones.
• Professional certification in project management (e.g., PMP, PRINCE2, Agile, or equivalent).

Reporting Relationship

The Senior Program and Grant Manager will report directly to the Project Director and serve as a senior member of the project leadership team. The position will work closely with country-based project staff, the MEL Officer, technical advisors, finance and contracts personnel, and headquarters leadership to ensure efficient implementation and effective operational management of the project.

Bot and Third-Party Applications

Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration.  Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact [email protected] for assistance.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

 

 

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$81,499.00 - $138,549.00

Nationwide Remote Office (US99)