HR Officer (Oil & gas) - Kenya

HR Officer – Kenya

We are seeking to hire an HR Officer who will provide day-to-day HR administration and employee support across the organisation. The role will support recruitment, onboarding, employee records, leave and attendance administration, payroll and benefits support, employee relations, training coordination, HR reporting, and general HR operations, while ensuring compliance with company policies and applicable Kenyan employment requirements. The ideal candidate must possess a Bachelor's degree or Diploma in Human Resource Management, Business Administration, or a related field, with CHRP qualification or ongoing CHRP training preferred, and a minimum of 5 years' experience in human resources or HR administration, including experience supporting recruitment, employee records, leave and attendance, payroll, employee relations, and general HR operations. The ideal candidate must have experience within the Oil & Gas, industrial, or renewable energy sectors.

Key Responsibilities:

• Maintain accurate and up-to-date employee records, personnel files, employment contracts, HR forms, and other employee documentation.

• Prepare employment letters, contracts, HR forms, correspondence, and other HR documentation as required.

• Maintain HR trackers covering headcount, contracts, leave, attendance, recruitment, employee movements, probation periods, and contract expiry dates.

• Support the implementation and consistent application of HR policies, procedures, and processes.

• Coordinate recruitment activities, including interview scheduling, candidate communication, recruitment documentation, reference checks, and pre-employment requirements.

• Facilitate employee onboarding and ensure completion of joining documentation, induction, and orientation activities.

• Maintain an updated recruitment and manpower tracker and provide recruitment status updates as required.

• Maintain accurate employee attendance and leave records, process leave applications, and monitor employee leave balances.

• Track probation periods, contract expiry dates, transfers, promotions, employee movements, and exits, ensuring appropriate follow-up and documentation.

• Monitor attendance and absenteeism issues and escalate matters where necessary.

• Act as a first point of contact for routine employee HR queries and provide guidance on HR policies, procedures, and processes.

• Support the documentation and administration of disciplinary and grievance matters and escalate complex employee relations issues as required.

• Assist in coordinating employee engagement, staff welfare, and employee communication activities.

• Provide accurate employee information and monthly changes required for payroll processing.

• Support the verification of leave, attendance, and other payroll inputs and coordinate with Finance as required.

• Maintain employee benefit records, including medical cover and other company benefits, and assist employees with routine benefit-related queries.

• Coordinate with Finance and external service providers on employee-related administration where required.

• Coordinate logistics for staff training, development activities, induction, and orientation programmes.

• Maintain employee training and development records and track mandatory training and certification requirements.

• Support the implementation of learning and development activities and other HR initiatives.

• Support compliance with company HR policies, procedures, and applicable Kenyan employment legislation.

• Maintain proper employee documentation to support internal and external audits, regulatory requirements, and compliance reviews.

• Ensure confidentiality, secure handling, and appropriate management of employee information.

• Maintain accurate employee information within the Company's HRIS/ERP system and update records relating to employees, leave, attendance, and other HR transactions.

• Prepare routine HR reports, statistics, headcount reports, employee movement reports, and other HR information as required.

• Maintain the organisational structure, staff list, and HR reporting trackers.

• Support the effective use and implementation of HR systems and contribute to HR process improvements.

• Support communication of HR policies, notices, procedures, and employee-related information.

• Assist in organising employee engagement activities, staff welfare initiatives, and internal HR programmes.

• Provide administrative support to the Human Resources Manager and support HR projects and initiatives as assigned.

• Collaborate with Heads of Department, Finance, Administration, management, and employees to ensure effective HR service delivery.

• Maintain proper custody, filing, and archiving of HR documents and records.

• Perform any other reasonable HR duties assigned by the Human Resources Manager.

Required Qualifications:

• Bachelor's degree or Diploma in Human Resource Management, Business Administration, or a related field.

• CHRP qualification or ongoing CHRP training is preferred.

• Membership of a recognised HR professional body is an added advantage.

• Minimum 5 years' progressive experience in Human Resources or HR Administration within the Oil & Gas, industrial, or renewable energy sectors.

• Demonstrated experience in recruitment, onboarding, employee records, leave and attendance administration, payroll support, employee benefits, and general HR operations.

• Experience working with an HRIS/ERP system is an advantage.

• Good understanding of HR administration and employee lifecycle processes.

• Basic knowledge of Kenyan employment legislation and HR compliance requirements.

• Strong record-keeping, document management, and reporting skills.

• Competence in Microsoft Word, Excel, and other Microsoft Office applications.

• Experience maintaining HR trackers, employee databases, and routine HR reports.

• Basic understanding of recruitment, payroll, leave, employee benefits, and employee relations administration.

• Strong ability to maintain confidentiality and handle sensitive employee information with discretion.

• Excellent communication, interpersonal, organisational, and stakeholder management skills.

• Strong attention to detail, accuracy, follow-through, and time management.

• Demonstrated ability to work independently with minimal supervision and effectively support employees at different levels.

• Proactive, responsive, professional, and team-oriented approach to work.

• Demonstrated ability to operate effectively within a fast-paced and operationally demanding environment while maintaining high standards of accuracy, confidentiality, compliance, and service delivery.