Administration Coordinator

Company name:

HAGS

Job Title:

UK Small Works Coordinator

Reporting to (position)

UK Resource Manager

Our Values

• Honesty and Integrity
• Respect and Caring for Others
• Openness and Collaboration
• Individual and Team Accountability
• Passion and Purpose

Role Summary

As Small Works Co-ordinator, you are expected to manage the timings of all inspections currently booked onto or sold through our small works teams, this will involve working closely with our Resource Manager to ensure we inspect the correct sites at the correct times.

Main Duties

• Raising of sales orders on SmartVision
• Raising of all relevant purchase orders for entered sales orders
• Updating tracker sheets to ensure communication to the customer is timely and correct
• Working with a set engineer group to ensure completed works are evidenced to the customer
• Raising invoices and sending to the customer upon completion
• Raising purchase orders for third party inspections
• Suggesting and implementing improvements that will make the department more efficient and productive
• In addition to the duties and responsibilities outlined you may be required to perform other duties assigned and requested by the Head of Business & Support

Person Specification

• Excellent organisational abilities
• Relevant software competence (Word/Excel/CRM)
• Must have a flexible approach to working
• Ability to manage own time and prioritise workload
• Relationship building skills – in particular to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required
• Ability to work on own initiative to a high level of accuracy and to meet deadlines
• Customer Care - Capable of delivering results and meeting customer expectations
• Ability to generate, develop and present ideas and suggestions for improvements in order to achieve more effective working practises
• Attention to Detail