Fiscal- Accounts Payable Bookkeeper

Description

.Job Title: Accounts Payable Bookkeeper 

Supervisor: V.P. of Business and Finance

Department: Fiscal

FLSA Status: Hourly

Summary: Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.  

Essential Duties:

1. Review and verify invoices and check requests.
2. Sort, code and match invoices. 
3. Set invoices up for payment.
4. Enter and upload invoices into Sage and Misys.
5. Prepare and process payment reports.
6. Prepare and perform check runs.
7. Post transactions to journals, ledgers and other records.
8. Reconcile accounts payable transactions.
9. Prepare analysis of accounts as needed.
10. Monitor accounts to ensure payments are up to date.
11. Research and resolve invoice discrepancies and issues.
12. Maintain vendor files.
13. Correspond with vendors and respond to inquiries.
14. Assist with month end closing.
15. Provide supporting documentation for audits.
16. Provide work schedules for Medicaid Cost Reports.
17. Provide back-up documentation to Cost Accountant.
18. Prepare breakdown of aged payables and verify with VP of Business and Finance or designee.
19. Advise the VP of Business and Finance or designee of paperwork with discrepancies. 

20. Verify receiving logs with receipts from all plant; request revisions when needed and file.

21. Verify cut-offs prior to closing/accrue outstanding production supplies and freight.

22. Maintain expenses and current balances for fundraiser accounts. 

23. Monitor nightly back-ups for mainframe and Sage.  

24. Assist with Sage, Misys, and Mainframe back up as needed.

25. All other duties as deemed necessary.

  * Reasonable accommodations may be made to enable individuals with disabilities to perform the essential     

   functions.

Requirements

Qualifications:  

1. Possess ability to maintain flexible schedule to meet the demands of the department.
2. Maintain good hygiene.
3. Possess excellent research and writing skills.
4. Possess the ability to communicate effectively both verbally and in writing.
5. Possess the ability to use tact and empathy when dealing with people of varied backgrounds.
6. Possess the ability to establish effective working relationships.
7. Possess the ability to work independently and in a team environment.
8. Be proficient in Windows and Microsoft Office products.
9. Accept responsibility and demonstrate leadership.
10. Be able to multitask effectively in a sometimes fast paced environment. 

Education and/or Experience:  

Education: High school diploma or equivalent.

Experience: Three years of bookkeeping experience and/or equivalent training.

Certifications/Licenses/Registrations:

None

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job.

KCARC RESERVES THE RIGHT TO MODIFY, INTERPRET OR APPLY THIS JOB DESCRIPTION AS APPROPRIATE IN ITS BUSINESS JUDGMENT. 

THIS JOB DESCRIPTION DOES NOT MEAN THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. 

EMPLOYEES WILL BE REQUIRED TO PERFORM ANY OTHER FUNCTIONS OR DUTIES ASSIGNED TO THEM BY MANAGEMENT. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”