Clerk 1-(Municipal Court)

Under close supervision, performs routine, repetitive clerical work
 involving the processing of documents in a variety of functions;
 does other related duties as required.    
 
NOTE: Incumbents may be required to utilize keyboard equipment
 to input and/or retrieve information on a computer console, typewriter
 or other key entry device used by the agency.  Keyboarding/typing
 duties may or may not be assigned, depending on the needs of the
 employing agency.  Incumbents are not expected to perform
 keyboarding/typing tasks with the speed and accuracy required of
 a Keyboarding Clerk.  
    
NOTE: The examples of work for this title are for illustrative purposes
 only.  A particular position using this title may not perform all duties
 listed in this job specification.  Conversely, all duties performed on
 the job may not be listed.
 
NOTE: Appointments may be made to positions requiring bilingual skills. 01248 - Bilingual in Spanish and English
 SPECIAL SKILL
 Applicants must be able to read, write, speak, understand, or
 communicate in Spanish and English sufficiently to perform
 the duties of this position.

Receives, screens, reviews and verifies documents.  
 
 Reviews and checks assigned reports, applications, and other documents
 for corrections and completeness; refers problems to a lead worker or
 supervisor for resolution.
 
 Opens, time stamps, sorts, numbers, and distributes mail.
  
 Maintains prepared mailing lists.
  
 Sorts, indexes, and files checks, cash stubs, vouchers, requisitions
 and other materials, numerically, alphabetically, or according to other
 predetermined classification; maintains such files.
 
 Receives applications, documents, forms and fees; screens, sorts
 and assembles this information for further processing.  
 
 May wrap packages for shipment by mail or express.
 
 Assembles materials for distribution.
 
 Hand stamps letters, papers, and other documents.
 
 Fills in and checks form letters, circulars, and forms as directed.
 
 Compiles information and/or numerical data.  
 
 Provides general, routine information in person and over the telephone;
 refers complicated or non-routine inquiries to appropriate staff.
 
 May enter and/or retrieve information on a computer terminal.  
 
 May occasionally perform keyboarding/typing duties, but not as the
 primary function of the position.  
 
 May assist in requisitioning, storing, and distributing office supplies.
 
 May assist in preparing and verifying payrolls and make simple
 arithmetic calculations.
 
 Schedules administrative proceedings; may process requests for
 scheduling changes.
 
 May transfer information onto forms, form letters, cards, envelopes,
 labels, charts and transmittals.
 
 When assigned to a court, learns to prepare the docket (or schedule)
 of cases to be called and to contact witnesses, attorneys, and other
 parties to collect or provide information; learns to call court to order,
 administer oaths to jurors, witnesses, court officers and others, announce
 postponements, and adjourn court; assists the judge both on the bench
 and in the chambers.  
 
 When assigned to a tax office, learns to compute and record
 tax payments.
 
 When assigned to a finance or tax office, learns to perform
 specialized clerical work involving the preparation and maintenance
 of assessment rolls and records.  
 
 When assigned personnel duties, learns to process personnel
 action forms, maintain personnel records and gather sensitive
 or confidential information or data.  
 
 Operates various types of office and mail processing machines
 such as a keyboard equipment, calculators, computer printers,
 sorter, photo-copier, fax machine, stamping machine, labeling
 machine, etc.; may perform simple maintenance tasks such as
 adding toner, paper or changing ribbons.  
 
 Prepares routine reports or assists in the preparation of reports
 by gathering data, tabulating results, and/or preparing simple charts.  
 
 Maintains records and files.
 
 Will be required to learn to utilize various types of electronic and/or
 manual recording and information systems used by the agency,
 office, or related units.
 

LICENSE:
 Appointees will be required to possess a driver's license valid in
 New Jersey only if the operation of a vehicle, rather than employee
 mobility, is necessary to perform essential duties of the position.
 
KNOWLEDGE AND ABILITIES:
 
 Knowledge of office routines, equipment, and practices after a
 period of training.
 
 Ability to comprehend established office routines and department
 regulations.
 
 Ability to organize assigned clerical work and develop effective
 work methods.
 
 Ability to make simple arithmetic calculations and tabulations.
 
 Ability to understand, remember, and carry out oral and written
 directions.
 
 Ability to perform tasks accurately within prescribed time frames.  
 
 Ability to work effectively with associates, superior officials, and
 members of the public concerned with the work of the department.
 
 Ability to sort, index, file, and pull varied types of materials using
 an established filing system.
 
 Ability to operate and perform routine maintenance on office
 machines and other equipment.
 
 Ability to utilize various types of electronic and/or manual recording
 and information systems used by the agency, office, or related units
 after a period of training.
 
 Ability to read, write, speak, understand, and communicate in English
 sufficiently to perform duties of this position.  American Sign Language
 or Braille may also be considered as acceptable forms of communication.
 
 Persons with mental or physical disabilities are eligible as long as they
 can perform essential functions of the job with or without reasonable
 accommodation.  If the accommodation cannot be made because it
 would cause the employer undue hardship, such persons may not be
 eligible.