- Salary
- £27k – £30k
- Location
- Edinburgh - Hybrid
- Workplace
- Hybrid
- Type
- Temporary
- Department
- Administration
Description
Temporary Administrative Officer (Grade A2)
Application Deadline: 16 August 2026
Department: Finance
Employment Type: Fixed Term - Full Time
Location: Edinburgh - Hybrid
Reporting To: AD Strategic Finance
Compensation: Grade A2 from £27,345 to £30,195. Civil Service Pension with Employer Contribution of 28.97%. Flexible Working Hours. Hybrid Working.
Description
This role is responsible for maintaining accurate records of SFC's strategic investments and reporting requirements. The postholder will manage the SIIF database, produce reports, and provide administrative support to the Finance team.
Virtual interviews will be held week commencing 24 August 2026 (via Teams).
Virtual interviews will be held week commencing 24 August 2026 (via Teams).
Key Responsibilities
- Enter information about our investments into the Strategic and Infrastructure Investments Funding (SIIF) database, keeping it updated to ensure the integrity of data, including but not limited to: contact information, status of reporting dates, Reporting on Strategic Investments (ROSI)/evaluation reminders sent, and annual reports received.
- Extract key pieces of information from the SIIF database for analysis and inclusion in reports to the Other Programme Funds Group, Audit and Risk Committee, and Finance Committee.
- Administer the ROSI mailbox, categorising its contents and filing information on SharePoint.
- Collate list of reports due by census date and liaise with award holders ensuring contact details are up to date ahead of requesting annual returns.
- Liaise with and respond to award holder enquiries, including requesting ROSI returns, acknowledging and filing returns, and chasing un-returned reports.
- Liaise with SFC Lead Officers requesting evaluation of ROSI returns acknowledging and filing assessments and chasing un-returned reports.
- Support Finance and other colleagues on the funding award process ensuring letters of grant are approved and issued within a set timeframe.
- Provide general administrative support as required.
Skills, Knowledge and Expertise
It is important through your CV / Cover Letter that you give evidence of proven experience of each of the following essential criteria:
- Experience of working in an administrative role with database management.
- Proven ability to accuracy and attention to detail.
- Proficiency in the use of Microsoft software (Outlook, Excel, Word, PowerPoint, and SharePoint).
- Understanding of and competence in basic electronic filing and information management systems.
- Ability to plan and manage workload and deadlines and deal with conflicting priorities while supporting different team members.
- Effective communication, interpersonal and customer relations skills – written and oral – to support interactions with internal and external stakeholders.
- A proactive, positive, and flexible approach to work including the ability to work individually and in teams.
Terms and Benefits
· Normal full-time hours of work are 35 per week. We will consider flexible working arrangements. A flexi-time system is in operation.
· Annual leave entitlement of 30 days pro-rata, plus public and privilege holiday entitlement of 13 days pro-rata.
· A flexible approach to hybrid working, giving you flexibility to work from home anywhere in the UK for some of the time while also maintaining regular in-person contact with colleagues.
· Annual pay review: approved within the framework of the Scottish Government’s Public Sector Pay Policy and negotiated with our recognised trade union, Unite. Salaries are reviewed annually in April for employees who commence employment prior to 1 October in the preceding year.
· Eligibility to join the Civil Service Pension Scheme. With its low member contribution rates and generous employer contributions, this gives you a secure, inflation-proof pension for life with no investment uncertainty. Details of contribution rates together with further details of the pension benefits are available on the Civil Service Pensions website. There is also the option of a Partnership pension account.
· Support for continuous professional development: as a part of SFC, we are dedicated to providing comprehensive support for continuous learning and professional development. Civil Service-Learning curriculum has thoughtfully designed to cater to various learning preferences, allowing employees to engage in a manner that best suits their needs. All our educational resources are conveniently accessible through the CSL website.
· Support for health and wellbeing, including generous occupational sick pay, free access to confidential advice and support through our 24/7 Employee Assistance Programme, Special Leave (paid and unpaid), a contribution to learning outside work through our Lifelong Learning Fund, free winter flu vaccination, and access to occupational health support.
· We provide support to SFC employees with Volunteering Days.
· Support for travel to and from work, including a salary sacrifice cycle loan scheme, cycle storage and shower facilities, an interest-free loan for bus or rail season tickets and free office car parking for employees on a first-come basis.
Although most salaried roles are advertised as full time positions (35 hours a week), we are happy to discuss part-time or compressed hours to suit a candidates circumstances. We also operate a flexible working scheme to work around a candidate's other commitments such as caring responsibilities.
We will consider secondment applications for most salaried fixed-term or temporary positions and in many cases also for salaried permanent positions. If you are interested in applying on a secondment basis and this option is not explicitly mentioned in the job advert, please contact [email protected] for further information.
Although most salaried roles are advertised as full time positions (35 hours a week), we are happy to discuss part-time or compressed hours to suit a candidates circumstances. We also operate a flexible working scheme to work around a candidate's other commitments such as caring responsibilities.
We will consider secondment applications for most salaried fixed-term or temporary positions and in many cases also for salaried permanent positions. If you are interested in applying on a secondment basis and this option is not explicitly mentioned in the job advert, please contact [email protected] for further information.
Skills
Excel
