- Salary
- $62k – $87k/yr
- Location
- Lathrop, CA, CA, US
- Type
- Full-time
- Department
- Administration
- Education
- High School
- Source
- GovernmentJobs
Description
City of Lathrop
Administrative Assistant I, II or III
Administrative Assistant I, II or III
The level at which an individual is hired is based on their qualifications and experience.
The current recruitment is to fill a vacancy in the City Clerk/Government Services and Information Systems Department
but an eligibility list may be used to fill a vacancy in any department.
but an eligibility list may be used to fill a vacancy in any department.
This posting will close on August 5, 2026 at 6:00 p.m. or when applicant count reaches 150.
Why Join the Government Services Department?
The Government Services Department is one of the City's most dynamic and fast-paced departments, supporting the City Council, City Manager, City Clerk, Information Systems Department, public meetings, municipal elections, records management, technology initiatives, digital accessibility, public communications, and special projects.
This position offers the opportunity to work directly with executive leadership, elected officials, and the public while gaining valuable experience in local government administration. Depending on qualifications, the successful candidate may be appointed at the Administrative Assistant I, II, III, with opportunities for professional growth. The level at which an individual is hired is based on their qualifications and experience.
We are seeking a highly organized, detail-oriented professional who thrives in a collaborative environment, communicates effectively, manages competing priorities with confidence, and is committed to providing exceptional customer service.
About LathropThe Government Services Department is one of the City's most dynamic and fast-paced departments, supporting the City Council, City Manager, City Clerk, Information Systems Department, public meetings, municipal elections, records management, technology initiatives, digital accessibility, public communications, and special projects.
This position offers the opportunity to work directly with executive leadership, elected officials, and the public while gaining valuable experience in local government administration. Depending on qualifications, the successful candidate may be appointed at the Administrative Assistant I, II, III, with opportunities for professional growth. The level at which an individual is hired is based on their qualifications and experience.
We are seeking a highly organized, detail-oriented professional who thrives in a collaborative environment, communicates effectively, manages competing priorities with confidence, and is committed to providing exceptional customer service.
Incorporated in 1989, the City of Lathrop is located in the Northern San Joaquin Valley and sits east and west of the San Joaquin River. Interstate 5, Interstate 205, and State Route 120 intersect within the city. We are located approximately 70 miles east of San Francisco and 70 miles south of Sacramento. Monterey, Santa Cruz, Napa Valley, and the Sierra Nevada Mountains are all located within 2 hours of Lathrop. Lathrop is centrally located within a 30-minute commute of Tracy, Manteca, Stockton, Ripon, Lodi, Modesto, and Livermore.
The Department’s January 1, 2026, population estimates show Lathrop grew from 38,791 residents in 2025 to 40,942 residents in 2026, an increase of 2,151 people, or 5.5%. The report ranks Lathrop as the second fastest-growing city in California with a population over 30,000, behind only Mountain House. Lathrop also ranked fifth among California cities under 300,000 residents for the largest numeric population increase. With the continued growth in the residential communities, our population is anticipated to reach approximately 70,000.
SUPERVISION RECEIVED/EXERCISED:
Receives immediate supervision from a department head and/or management staff. May provide technical and functional supervision over lower level staff.
ESSENTIAL FUNCTIONS:
- Performs routine and complex tasks and duties assigned to classes within the Administrative Assistant series by providing office, clerical and administrative support to management staff and other staff in one or more departments as needed.
- Plans, organizes and carries out administrative assignments; researches, compiles and organizes a variety of information from various sources on specialized topics related to programs in assigned areas; assists in a variety of department operations; applies special knowledge in reviewing and determining completeness of applications, permits, records and files.
- Types drafts and a wide variety of finished documents from verbal and brief written instructions, and transcribing machine recordings; compiles and maintains records and prepares reports; assists in the preparation of agenda materials, draft reports, resolutions and ordinances; inputs and retrieves information from various computer data management systems such as financial and/or budget systems; maintains a variety of files and records.
- Answers phone and greets customers at the front counter; responds to questions and concerns from the general public; provides information as is appropriate and responds to complaints.
- Receives and processes fees, enrollment charges, fines or other money; prepares receipts and balances money received; performs accounts payable and receivable for assigned department; initiates, tracks and closes out work orders; orders office supplies; inventories supplies when they arrive; assists with the development, administration and monitoring of a department’s budget.
- Maintains calendars of department activities, meetings and various events; schedules meetings; coordinates travel arrangements for department staff as necessary; serves as an assistant to various committees, commission, and task forces; attends meetings as required.
- Processes and tracks a variety of permits and applications such as building and transportation permits; initiates and maintains a variety of files and records; ensures proper filing of documents in departmental or central files.
- Performs a wide variety of administrative duties for the Department Head, management staff, and other staff, in one or more departments.
- Composes independently or from oral instructions, notes or rough draft, a variety of materials including inter-office communications, letters, forms, memoranda, bulletins, legal documents, notices and other materials; proofreads and verifies accuracy of documents; transcribes dictation from a mechanical source.
- Prepares a wide variety of reports and forms requiring independent assembly of information, judgment and interpretation; prepares routine agenda reports, ordinances and resolutions for City Council and/or various Commissions.
- Coordinates, schedules and attends a variety of public and private meetings as assigned; assures proceedings comply with established requirements; prepares and sends out notices of meetings; maintains appointment and activity calendar; reserves facilities; collects and compiles information for meetings; prepares agendas, supplemental materials and other documents; takes and transcribes minutes as directed.
The full job description(s) can be viewed by accessing the following links:
- Administrative Assistant I - $62,051 to $75,423 Annually
- Administrative Assistant II - $68,492 to $83,253 Annually
- Administrative Assistant III - $71,959 to $87,467 Annually
Education and/or Experience
Administrative Assistant I:
The Administrative Assistant I is the entry level class in the Administrative Assistant series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine clerical support and customer service duties. As experience is gained, there is greater independence of action within established guidelines and incumbents are assigned the more complex tasks. Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Assistant I. A typical way of obtaining the required qualifications is to possess the equivalent of two years of significant directly related and progressive clerical experience related to municipal government or a related field, and a high school diploma or equivalent.
The Administrative Assistant I is the entry level class in the Administrative Assistant series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine clerical support and customer service duties. As experience is gained, there is greater independence of action within established guidelines and incumbents are assigned the more complex tasks. Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Assistant I. A typical way of obtaining the required qualifications is to possess the equivalent of two years of significant directly related and progressive clerical experience related to municipal government or a related field, and a high school diploma or equivalent.
Administrative Assistant II:
The Administrative Assistant II is the full working level class in the Administrative Assistant series in which incumbents are expected to independently perform the full scope of assigned duties. Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Assistant II. A typical way of obtaining the required qualifications is to possess the equivalent of two years of significant directly related and progressive clerical experience related to municipal government or a related field, two years of experience equivalent to that of an Administrative Assistant I with the City of Lathrop, and a high school diploma or equivalent.Administrative Assistant III:
The Administrative Assistant III is an advanced level class in the Administrative Assistant series in which incumbents are expected to independently perform the full scope of assigned duties conforming to policy and requirements. Incumbents perform a full range of office and administrative support duties, preparation of reports, and preparing responses to public inquiries with a high level of administrative detail. Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Assistant III. A typical way of obtaining the required qualifications is to possess the equivalent of four years of significant directly related and progressive clerical experience related to municipal government or a related field, and a high school diploma or equivalent.
Physical Working Conditions
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.
Applications
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.
Applications
Use the "Apply" link to submit your application materials for this wonderful opportunity. A completed employment application is required. Resumes and attachments are not accepted in lieu of a completed employment application.
EEOC
The City of Lathrop is an Equal Employment Opportunity Employer. It is the policy of the City to provide employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, or denial of medical and family care leave, or any other non-job-related factor.
Reasonable Accommodations
The City of Lathrop is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need reasonable accommodations during the application, examination, or selection process may contact Human Resources at (209) 941-7350 at least five days prior to the scheduled date or deadline.
Skills
Accounts PayableCustomer Service
