Transport Administrator

Bellville

Our Client is Looking For:

Our client, a well-established logistics and supply chain organisation, is looking for a highly organised and detail-oriented Transport Administrator to join their Transport Services team.

This role is responsible for ensuring the accurate administration of transport rates, quotations, subcontractor management, service level agreements, and transport-related compliance. The successful candidate will play a key role in supporting operational efficiency, maintaining profitable transport rates, and ensuring subcontractors meet the company's service standards.

The ideal candidate will thrive in a fast-paced environment, have excellent administrative and analytical skills, and enjoy building strong relationships with transport providers and internal stakeholders.

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Key Responsibilities

Transport Rates & Pricing

• Assist with the preparation and maintenance of transport rates for local, long-distance and cross-border transport.

• Support monthly diesel price adjustments and other rate amendments.

• Ensure rates are updated accurately within agreed deadlines.

• Verify rate accuracy across internal systems.

• Monitor rate profitability and assist in maintaining target margins.

Quotations & Customer Support

• Prepare transport quotations within agreed turnaround times.

• Record and track all quotations and new business opportunities.

• Assist with transport costing and pricing requests.

Subcontractor Administration

• Maintain an up-to-date subcontractor database.

• Administer Service Level Agreements (SLAs), ensuring agreements are signed, renewed and filed correctly.

• Monitor subcontractor compliance with contractual requirements.

• Track subcontractor performance and maintain performance records.

• Ensure corrective actions are followed through where required.

Compliance & Documentation

• Maintain subcontractor insurance records.

• Verify NBCRFLI registration and supporting documentation.

• Monitor licences, permits and equipment compliance.

• Ensure all contractor documentation is accurate, current and properly filed.

Transport Capacity Support

• Assist in maintaining adequate subcontractor capacity across operational regions.

• Support the categorisation and ranking of transport providers.

• Monitor adherence to approved subcontractor utilisation guidelines.

Systems & Reporting

• Maintain accurate information across company systems.

• Support subcontractors with onboarding and utilisation of the company transport application.

• Monitor application usage and assist with corrective action where required.

• Prepare reports and trackers as required by management.

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Minimum Requirements

• Previous transport administration experience within the logistics, transport or supply chain industry.

• Experience preparing transport documentation and transport-related administration.

• Strong Microsoft Office skills, particularly Excel.

• Good systems proficiency with the ability to learn new software quickly.

• Strong numerical ability with experience working with rates and quotations.

• Excellent administrative and organisational skills.

• Ability to prioritise work and meet strict deadlines.

• High level of accuracy and attention to detail.

• Professional communication skills with the ability to build strong working relationships.

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Key Competencies

The successful candidate will demonstrate:

• Excellent communication and interpersonal skills

• Strong planning and organisational ability

• Analytical thinking and problem-solving skills

• Initiative and a proactive approach

• High levels of accountability and dependability

• Excellent time management

• Strong attention to detail

• Ability to work under pressure and manage multiple priorities

• Customer service orientation

• Collaborative team player with a positive attitude

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Work Style

Our client is looking for someone who:

• Builds strong relationships with both internal teams and external partners.

• Is proactive and anticipates business needs.

• Produces consistently accurate work.

• Takes ownership of responsibilities and follows tasks through to completion.

• Maintains confidentiality and professionalism at all times.

• Performs effectively in a deadline-driven operational environment.