Sr. Administrative Assistant - Behavioral Health Services

Current Fort Bend County Employees (excluding election workers): Please click here to apply through the internal Workday Jobs Hub. If you cannot access the Jobs Hub, please contact Human Resources.

Fort Bend County is ranked as one of the fastest growing counties in the nation.  We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home.  Our employees are the key to our success and the heartbeat of our foundation.  The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all.  Live Here! Work Here!

• Responsible for processing purchasing requisitions, compiling documentation and ensuring accuracy and maintains department inventory. Maintains expenditure tracking Excel spreadsheet.

• Communicates with and responds to incoming inquiries and  from clients, families, courts, other departments and the community by responding to emails, taking messages, answering questions and directing calls appropriately.

• Responsible for maintaining BHS information materials.

• Monitors, and maintains department administrative forms. Responsible for client sign-in and reporting and reviewing forensic files.

• Assists with preparation for staff meetings. Contributes to administrative and operational efficiency in workflow and processes to support departmental objectives.

• Assists with preparation of community outreach and training activities.

• As a back up to the Sr. Office Assistant, responds to orders generated by magistrate courts, compiles assessments and files assessments within required timeline.

• As a back up to the Sr. Office Assistant, uses Odyssey and other appropriate systems to research court cases, medical, educational and other requested information.

• Manages and audits departmental files.

• Organizes and tracks department calendars in Microsoft Outlook and Teams; Coordinates public meetings, hybrid/virtual sessions, and community events.

• Processes and tracks requisitions.

• Assists with digital filing systems, correspondence, and departmental workflow.

• Processes and tracks facility, IT, and/or other work orders as assigned.

• Assists with scheduling and tracking meeting room requests for various rooms throughout the county.

• Supports the effective and efficient functioning of Behavioral Health Services operations by performing other duties as assigned.

• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

MINIMUM JOB REQUIREMENTS:

• High School Diploma/GED.

• 2 years of job-related experience.

• Ability to work with individuals who are justice involved and/ or with a Mental Health condition(s).

• Strong computer and typing skills; Experience with word processing, Excel spreadsheets, database management, personal computer and mainframe computer.  

• Ability to interact and deal effectively with other employees, public, and public officials.

• Strong organizational skills, ability to communicate verbally, and in writing.

• Mental Health First Aid Training completed within 6 months of hire.

STARTING SALARY RANGE: $20.50 - $25.63 hourly based on qualifications

CLOSING DATE: Upon filling position

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All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.
 
Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal  and local  laws, unless  such classification is a bona fide occupational qualification.
 
For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply
 
Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.