Conference and Event Manager

Online applications must be received before 11:59pm on:

August 23, 2026

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

1130-NN_ADMINPRO - Conference Manager, 1130-YN_ADMINPRO - Conference Manager

Business Title:

Conference and Event Manager

Employee Type:

Admin. Professional

Position Details:

The Opportunity:

As the Conference and Event Manager, you will play a pivotal role in advancing the mission and strategic priorities of the Elson S. Floyd College of Medicine. The position will design and deliver high‑impact events and build strong community engagement that brings students, alumni, donors, industry partners, and volunteers closer to the college.
 

In this role, you will take the lead in planning and executing national and leadership‑level events, on and off-site, for the college. You will manage the planning and coordination of events that anticipate a wide range of occupants, averaging up to 750 individuals. Oversee every detail—from concept and strategy to logistics and on‑site execution—ensuring that all events showcase the College of Medicine brand, values, and commitment to excellence. This includes planning and monitoring event performance against established performance indicators, conference and organizational goals and objectives and ensure program results in desired educational outcomes and constituency needs. You will interact with internal and external programs, clients, faculty, staff, students, and project stakeholders to plan and execute the logistics of conferences and events. These include managing event budgets, contract negotiation and execution, coordinating event marketing and outreach efforts. The ability to build relationships and create seamless experiences will directly contribute to the college’s visibility and community engagement.
 

In this multifaceted position, further responsibilities include event management, supervising Event Coordinators, volunteer recruitment and training, managing budgets, assessing risk, and evaluating outcomes. To succeed in this position, you will bring exceptional organizational skills, strong communication abilities, and a proactive, problem‑solving mindset. Most importantly, the role thrives on building authentic connections and contributing to efforts that move the college forward.

Essential Job Functions:

45% Conference and Event Management

15% Contract and Agreement Compliance

15% Event Fiscal Management

10% Event Publicity & Marketing

10% Supervision

5% Other

Additional Information:

The screening of applicants begins August 10, 2026.

This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,508.70 - $6,199.47 | Commensurate with experience and qualifications

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.

Required Qualifications:

• Positions require a Bachelor's degree and three (3) years of experience in developing and administering non-credit educational programs, conferences and events, or marketing, including at least one (1) year of supervisory experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. A Master’s degree in a related field may be substituted for one (1) year of the required experience. Positions may require evening and weekend work and travel.

• Demonstrated experience successfully completing multiple team and independent projects on short timelines in a fast-paced environment with utmost professionalism.

• Experience with Microsoft Office Suite programs: Word, Excel, Outlook, PowerPoint.

• Position requires occasional evening and/or weekend work to support event needs.

• Must have, or be able to obtain by time of hire, a valid driver’s license and meet requirements in accordance with SPPM 7.10 and departmental driving standards.

Preferred Qualifications:

• Membership in a meeting planner association.

• Experience composing publicity copy, such as newsletters, eblasts, announcements, website copy or social media copy.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship
 

Area/College: Elson S. Floyd College of Medicine
Department Name: Communications & Marketing
Location: Spokane, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/