Principal Human Resources Specialist

The Superior Court of California, County of Marin, is looking for a versatile and detail-oriented Principal Human Resources Specialist to keep our operations running seamlessly! If you are a proactive HR professional who thrives on variety - from managing full-cycle recruitment and comprehensive benefits to processing precise biweekly payroll, this is your chance to make a meaningful impact. Join a dedicated team where your expertise in public sector HR, employee relations, and systems like NEOGOV and ADP will support the vital work of the court. Bring your organizational superpowers and commitment to excellence to Marin County Superior Court today!

Under general supervision, performs professional human resources support work in areas such as recruitment, selection, classification, compensation, equal employment opportunity, labor and employee relations, leave of absence and workers' compensation administration, benefits management, training and development and other human resource programs; prepares, processes and maintains the Court's biweekly payroll; maintains and administers employee time and attendance, payroll systems and databases; and performs other work as required.Positions in this class may perform any or all of the below listed duties.  These should be interpreted as examples of the work, and are not necessarily all-inclusive.

1. Assists and/or coordinates recruitment and selection activities; prepares and disseminates recruitment job bulletins and advertising; assists in reviewing and evaluating job applications and applicant qualifications; and enters data into applicant tracking system.  
2. Coordinates and schedules candidate job interviews and assembles evaluation materials; may proctor written examinations and participate in oral interview panels; initiates background investigation and reference checks on prospective new employees.
3. Conducts new employee orientations; explains employee benefits and obtains insurance benefit enrollment information forms; and arranges for necessary building security clearances.
4. Enters new employee records in payroll system; initiates and receives supervisors' employee performance appraisals; processes range pay step increases; ensures accurate maintenance of personnel transactions and status; and maintains confidential personnel records. 
5. Coordinates and provides information regarding worker's compensation, state disability insurance, COBRA and leave of absence administration; assists with Americans with Disabilities Act requests for accommodation. 
6. Administration of the employee benefits program by answering questions from employees, tracks and reports on employee leave of absences, short term disability and worker's compensation absences, 
7. Assists in conducting disciplinary investigations relative to performance and misconduct issues, employee complaints and grievances, and meets with employees and union representatives, as appropriate.
8. Interprets and applies personnel policies, rules, regulations and provisions of labor agreement; participates in labor contract negotiations by responding to information requests and assisting in the preparation of contract proposals. 
9. Conducts studies, prepares reports and makes recommendations regarding personnel policies, programs and services; performs a variety of data gathering, research and/or data reporting upon request of the Chief Human Resources Officer, using applicable computer software.
10. Produces biweekly payroll in a timely, accurate manner; gathers payroll information, enters and/or modifies data to reflect adjustments or changes to payroll; upon termination, calculates payoff amounts; reviews for accuracy, completeness and compliance with payroll procedures. 
11. Balances payroll information ensuring accuracy of payroll reports; responds to inquiries regarding payroll; researches and resolves payroll related problems.
12. Processes wage garnishments and tax levies; maintains records of all payroll adjustments, W-4 and direct deposit documentation.
13. Prepares payroll reports as directed; provides support to court administration, court divisions, ADP, government agencies and other entities as required.

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the knowledge, skills and abilities would be the equivalent of:
Education: Possession of a Bachelor's Degree with major coursework in business or personnel administration, a social science, or related field
Experience: Three years of responsible administrative or technical support experience, preferably in a human resource office.  Certification as a Professional of Human Resources and experience in using NEOGOV and ADP Workforce Now are highly desirable.
 
LICENSE/CERTIFICATE
Possession of HR Certification such as PHR, SHRM-CP and/or Payroll Certification is also desirable.
 KNOWLEDGE, SKILLS and ABILITIES
Knowledge of: Basic principles and procedures of public personnel administration; standard office practices and procedures; personnel and payroll record keeping practices; correct business arithmetic, letter writing, and English. 
Skill in: Operating a personal computer and driving a motor vehicle.
Ability to:  Perform human resource, payroll and related support work; learn function and structure of the Court; interpret, apply and explain policies and procedures; maintain accurate records and files; use applicable computer software related to the work; maintain attention to detail and accuracy; communicate clearly, both orally and in writing; deal tactfully and courteously with the public; establish and maintain effective work relationships with judicial officers, court personnel, governmental agencies and members of the public.
 
WORKING CONDITIONS/PHYSICAL REQUIREMENTS: On a continuous basis, sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; use telephone and computer keyboard on a daily basis.
 
OTHER REQUIREMENTS: Possession of a valid Class C California driver's license and a satisfactory driving record.