Senior Transportation Training Clerk (ATU)

Pay RateHourly ATU Rate: $40.39/hourly (Step 1) to $47.52/hourly (Step 4)
External candidates will start at Step 1.

Reports To 
Manager of Operations Training and Development

Days Off
Saturday/Sunday

Who May Apply
All current BART employees and Future BART employees

Current Assignment

This announcement will be used to establish a pool of eligible candidates for vacancies that may occur within the next twelve (12) months.

BART is seeking an enthusiastic, motivated, and detail-oriented individual to join our Transportation Department as a Senior Transportation Training Clerk. The ideal candidate will demonstrate strong organizational, communication, and customer service skills, along with proficiency in coordinating training schedules and activities, and maintaining records. We are looking for a proactive team player who takes pride in providing excellent administrative support and contributing to the success of the Training Division. Candidates must also possess knowledge of basic business database systems used for training and scheduling functions.

The Senior Transportation Training Clerk will support professional staff with assignments and projects, maintain training schedules and activities, and resolve problems that may significantly impact departmental goals and operations. This position requires initiative, sound independent judgment, and the ability to prioritize multiple tasks while working within established policies and guidelines.

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Office Administration and Procedures:  Knowledge of office practices and procedures, including filing and the operation of standard office equipment.

• Recordkeeping and Report Preparation:  Knowledge of record keeping and report preparation principles and practices.

• Communication and Following Instructions:  Understanding and carrying out oral and written direction.

• Work Prioritization and Coordination:  Prioritizing work and coordinating multiple activities.

• Microsoft Office 365 Proficiency:  Strong working knowledge of Microsoft Office 365.

Application & Selection Process 

This position is represented by Amalgamated Transit Union (ATU). All applicants must apply online at www.bart.gov/jobs. Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.

Applicants who require assistance with the online application process may contact the Talent Acquisition Division at (510) 464-6112 or[email protected].

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

1. Organizes work, sets priorities and standards, and follows-up to ensure coordination and completion of assigned work. Provides independent administrative work to support the business operations. 
   
   
2. Assists with the development, and monitoring of training schedules using the designated database system; Inputs information into specified management database system; maintains detailed training records in the support of the Training Division of the Transportation Department.
   
   
3. Assists Employee Development Specialist with the basic entries and adjustments to the time and labor system for employees who are in training.
   
   
4. Prepares and updates a variety of reports in compliance with the Government Public Utilities and other regulatory agencies.
   
   
5. Maintains records and logs, processes forms and performs general office support activities in the Training Division of the Transportation Department including processing incoming and outgoing mail, maintaining posted information, and ordering office supplies.
   
   
6. Assists in the processing of invoices by preparing check requests and/or goods and services authorization.
   
   
7. Types and/or compiles correspondence, forms, and specialized reports and documents from drafts, notes, or brief instructions using a desktop computer; Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies.
   
   
8. Carries out other relevant duties as described in the collective bargaining agreement and other associated documents including Stipulated Decision/MOU 02-10, paragraph 3, attachment C in reference to the Senior Transportation Training Clerk position and/or successor documents.

Education:
Possession of a high school diploma, GED or recognized equivalent.
 
Experience:
Three (3) years of full-time equivalent verifiable general clerical or office assistant experience, which has included maintenance of detailed records, and preparation of reports.

Other Requirements:
Must be willing to work off-hours and weekend shifts.
Must possess a valid California driver’s license and have a satisfactory driving record.
Typing accurately at a rate of 35 words per minute from printed copy.Knowledge of:

• Basic business database systems as applied to training and/or scheduling functions.
• Office practices and procedures, including filing and the operation of standard office equipment. 
• Record keeping and report preparation principles and practices.
• Basic business arithmetic. 
• Correct English usage, including spelling, grammar, and punctuation.
• Business letter writing and the standard format for typed materials.
• Standard business computer software, applications and databases.
• Basic business data processing principles as applied to time, 
• labor, payroll and scheduling functions.
• District and department operating rules, procedures, and regulations.

Skill in:

• Prioritizing work and coordinating multiple activities
• Maintaining attention to detail despite interruptions.
• Organizing and maintaining accurate records and files. 
• Making accurate arithmetic calculations.
• Performing detailed clerical work accurately.
• Communicating tactfully and effectively with the public, co-workers and other employees
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Understanding and carrying out oral and written directions. 
• Using initiative and sound independent judgment within established policies and guidelines.
• Operating standard office equipment including but not limited to a personal computer, fax machine, and telephone answering equipment. 
• Learning and applying new procedures, rules, and regulations pertaining to the job.