PA/Office Administrator

Industry: Technology IoT

Position: PA/Office Administrator

Reports to: Manager/Owner

Type: Full-time position

Location: Windhoek, Namibia

About the Role

We are seeking a highly organised, proactive and professional Personal Assistant / Office Administrator to provide administrative and operational support to management and ensure the smooth day-to-day running of the office. The ideal candidate will be comfortable working in a technology-driven environment, managing multiple priorities and communicating effectively with clients, suppliers and colleagues.

Key Responsibilities

• Provide administrative and personal assistant support to management, including diary management, meeting coordination and travel arrangements.
• Manage correspondence, telephone calls, emails and general office enquiries.
• Prepare documents, reports, presentations, meeting minutes and business correspondence.
• Maintain organised filing systems, company records and confidential documentation.
• Coordinate appointments, meetings, internal communications and office activities.
• Assist with procurement, supplier liaison, stock control and office expense tracking.
• Support invoicing, purchase orders, expense claims and basic financial administration.
• Assist with client communications, quotations, project documentation and follow-ups.
• Maintain office supplies and ensure an efficient, professional working environment.
• Provide general administrative support to technical and operational teams as required.

Minimum Requirements

• A relevant diploma in Office Administration, Business Administration, Secretarial Studies, Management Assistance or a related field.
• Fluency in English and Afrikaans, both written and spoken.
• Previous experience in a personal assistant, office/support administration role
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• High levels of professionalism, discretion and attention to detail.
• The ability to work independently, take initiative and manage competing priorities.

Advantageous

• Experience working in an IT, telecommunications, engineering or IoT-related environment.
• Familiarity with cloud-based business tools, CRM systems and digital document management.
• An interest in technology, innovation and connected devices.

Contact Janine for more details 083 7234155

Closing Date: 30th October 2026

Only shortlisted candidates will be contacted.