Academic Advising Coordinator, College of Natural Sciences

Job Posting Title:

Academic Advising Coordinator, College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Nov 01, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is not eligible for employer-sponsored work authorization. Applicants must be authorized to work in the United States for any employer now and in the future without sponsorship.

The College of Natural Sciences at UT Austin, strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. For more information about the College of Natural Sciences, please visit  https://cns.utexas.edu. The university also offers an impressive benefits package. For more information, see Prospective Employee Benefits.

Purpose

The Academic Advising Coordinator position supervises a team of academic advisors, provides academic advising to CNS students, collaborates with CNS Advising Coordinators, and manages the implementation of the advising program.

Responsibilities

• Staff Management: Hire, train, and supervise a team of advisors. Oversee and assist staff tasked with programs such as: readiness mentors, students on scholastic warning, Chemistry, Marine Science Certificate, and Medical Laboratory Science. Collaborate with CNS Advising Coordinators and the Director of Advising on: communications to advisors, staff meetings, and cross-training advisors. Assign tasks and advising appointments to advisors for Orientation.
• Student Advising and Support: Advise CNS students individually and in groups, including special populations, such as students who request a new advisor. Support freshman orientation, including individual advising assignments for each student, presenting at orientation sessions, and disseminating information to program staff. Facilitate multiple sections of small learning communities. Evaluate the degree progress of students and coordinate advisor outreach to students regarding degree completion.
• Caseload and Program Management: Work with the Director for Advising and other CNS Advising Coordinators to manage caseload numbers, assign students to advisors’ caseloads, and oversee a team of advisors updating majors and profiles for entry-level complete students. Implement, manage, and assess academic advising programs. Review academic advising success metrics including data collection and create reports for dissemination to leadership and make data informed decisions that impact the Natural Sciences Advising Center. Collaborate in the development or revision of advising tools such as degree checklists and 4 year plans. Coordinate with Administrative Manager for Advising and Student support regarding student questions and requests related to advising and enrollment.
• Faculty Collaboration: Develop and foster positive relationships with departmental faculty. Communicate and collaborate with faculty about student data, registration, and curriculum development. Submit and review petitions from the advising team this position supervises. Communicate and problem-solve with faculty, train and update CNS advising staff on the petition process. Create and update documentation on course substitutions. Collaborate with Director for Advising on course petitions as needed. Plan and execute professional development workshops to foster relationships with faculty and academic advising staff.
• Special Projects: Oversee and implement all aspects of the Forensic Science Certificate, including catalog revisions, marketing, and outreach. Manage advising and advisor response to email inquiries from students across the University pursuing or applying for the certificate.
• Additional Duties: Attend meetings, professional development and serve on and chair committees as assigned. Other duties as assigned, including supporting other special projects and staffing events within CNS.

Required Qualifications

Bachelor's degree and eight years of experience working with college students or in an academic counseling capacity or Master's degree and six years of experience or Doctoral degree and four years of experience.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Prior supervisory experience. 5+ years’ experience in a student-facing or advising position at UT Austin. Knowledge of CNS policies, procedures and degree plans, or experience at the University of Texas at Austin working with student populations or in an advising area. Experience overseeing small community groups of students. Program management experience.

Salary Range

$70,000 + depending on qualifications

Working Conditions

• General office conditions with the majority of time spent in contact with staff, students, faculty, and administrators during usual office hours.
• This is an on-campus job, requiring in-office attendance.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.